Virtual Onboarding Specialist (Onsite in Carmel, IN)
America's Group the home office of America's Auto Auction are seeking an ultra-organized, resilient Virtual Onboarding Specialist to manage high-volume, multi-location onboarding. This role is built for a focused, "heads-down" executor who loves operational data entry but shines with a warm, friendly virtual presence during live interactions. You will manage the entire onboarding lifecycle across 20 distinct locations, ensuring strict compliance under tight deadlines while serving as a positive champion for our culture. Please note that this position is virtually onboarding new employees throughout the U.S. but the position is a full time in office position working with our HR team. Core Responsibilities
- Multi-Location Compliance: Coordinate and track background checks, drug screenings, and I-9 verifications across 20 geographic locations.
- High-Volume Administration: Enter employee profiles into HRIS and payroll systems with 100% accuracy and swift turnaround times.
- Retention Tracking: Administer and analyze new-hire touchpoint surveys at 30, 60, and 90-day milestones to track candidate satisfaction.
- Workflow Coordination: Multitask under pressure during peak hiring seasons to ensure no new hire falls behind schedule.
Requirements
- Experience: 2+ years of high-volume HR onboarding or recruiting coordination experience.
- Operational Focus: Proven ability to work independently, focus intensely on administrative tasks, and hit strict deadlines.
- Tech Savvy: Proficiency with modern ATS, HRIS, and video conferencing platforms (e.g., Zoom, Teams).
- Communication Style: Naturally warm, encouraging demeanor on camera with highly professional written communication skills.
- Adaptability: Mentally agile enough to juggle shifting priorities for multiple branch operations simultaneously.