[Remote] Accounts Payable Specialist II

Note: The job is a remote job and is open to candidates in USA. Lantana Consulting Group, Inc. provides services and software for standards-based health-information exchange. The Accounts Payable Specialist II is responsible for the accurate and timely processing of vendor invoices and employee expense reports, ensuring compliance with company policies and supporting financial accuracy.

Responsibilities

• Review and process expense requests and reports and vendor invoices accurately and in a timely manner
• Ensure invoices, subcontractor documentation, and expense transactions comply with terms, FAR/CAS requirements, company policy, and client-specific regulations
• Verify expense reports are accurate, include necessary receipts, and comply with federal travel regulations (when applicable) and company policy
• Research, investigate, and resolve issues with invoices, payments, vendors, and expense reports
• Verify and/or obtain proper approvals according to company policy
• Communicate with vendors and employees regarding any issues related to invoices, payments, or expense reports
• Maintain confidentiality of financial, employee, and company information
• Create, maintain, and validate vendor records, including collection and maintenance of W-9 documentation
• Prepare and process checks, ACH payments, and wire transfers
• Work with Human Resources to verify payroll accuracy; review and process invoices and payments related to payroll and benefits
• Manage state unemployment and withholding tax accounts, including account maintenance, rate verification, and dispute resolution
• Review and record bank transactions (including vendor and customer payments) daily
• Review and record company credit-card transactions weekly
• Assist with month-end and year-end close activities related to accounts payable and accrued expenses
• Understand requirements for 1099 vendors and assist with annual reporting, preparation, and reconciliations
• Maintain documentation and records in accordance with internal control standards and audit requirements
• Support annual audits and preparation of tax returns
• Participate in department-wide initiatives and provide ad-hoc reporting and project support as requested

Skills

• High-school diploma
• Three to five years of experience in accounts payable, accounting, or finance, with at least two years in a federal-government contracting environment
• Knowledge of GAAP, government-contract accounting, federal travel regulations, project accounting, and financial reporting
• Experience with a project-based accounting system
• Experience processing vendor invoices, employee expense reports, and payment transactions
• Experience performing account reconciliations and supporting month-end close activities
• Proficiency with Microsoft 365 applications, including Word, PowerPoint, SharePoint, and Teams; intermediate proficiency with Excel, including formulas, PivotTables, LOOKUPs, and data analysis
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines
• Strong analytical problem-solving and critical-thinking capabilities
• Ability to work independently and as a team player
• Effective oral and written communication skills
• Ability to handle confidential financial and employee information
• Bachelor's degree in accounting, finance, or business
• Experience with Unanet ERP, Deltek Costpoint, or similar accounting system

Benefits

• Flexible remote work arrangements
• In-person collaboration during key events such as our annual company meeting

Company Overview