Virtual Assistant Recruiter - (Legal Industry Experience Required)

Company Description

The Ward Law Group, recognized as one of the Best Places to Work for consecutive years, is where your work truly matters. We serve our community with compassion and excellence, empowering our employees to deliver real results for our clients. We foster a collaborative, innovative, and high-accountability environment where each team member contributes to meaningful outcomes. Our culture values faith, accountability, leadership, loyalty, and service — to our clients, teammates, and community. Join a firm where professional growth meets purpose and where every role contributes directly to life-changing client results. Headquartered in Miami Lakes, with offices in Manhattan and Orlando, The Ward Law Group is expanding nationally, with upcoming locations in New Jersey and Texas.

Job Description

This is a Virtual Assistant position as an independent contractor. Paid time off and healthcare benefits are not provided. We are seeking a high-performing Recruiter to lead full-cycle hiring across the entire firm—including legal, operations, corporate functions, and contract roles (Virtual Assistants). This role is critical to supporting our continued growth and requires someone who can consistently deliver high-quality candidates, manage multiple pipelines, and operate with urgency and precision in a high-volume, metrics-driven environment. What You’ll Do: Own full-cycle recruiting across all areas of the firm: attorneys, legal staff, operations, corporate teams, and Virtual Assistants Partner with hiring managers to align on hiring needs, priorities, and timelines Develop and execute effective sourcing strategies using LinkedIn, Boolean search, and targeted outreach Apply structured screening and filtering criteria to efficiently evaluate large applicant volumes and prioritize top candidates Conduct recruiter screenings and present well-qualified candidates with clear summaries Build and maintain strong, active pipelines across multiple role types Own daily pipeline movement, ensuring no backlog and consistent candidate progression Coordinate interviews, assessments, and candidate communication from start to finish Ensure a seamless, professional candidate experience at every stage Leverage ATS and recruiting tools to manage workflows, track candidate activity, and support efficient hiring processes Track and manage recruiting metrics (pipeline health, time-to-fill, conversion rates) to drive performance and decision-making Support early talent efforts, including law school outreach and intern pipelines Perform additional administrative duties as assigned Qualifications 3+ years of full-cycle recruiting experience (legal or professional services preferred) Experience with SmartRecruiters Applicant Tracking System preferred Proven ability to source and hire across a wide range of roles, including attorneys, staff, and remote/contract talent Strong sourcing skills and experience building pipelines from scratch Experience working in high-volume or fast-scaling recruiting environments strongly preferred Bilingual English/Spanish required Highly organized, detail-oriented, and able to manage competing priorities Proactive, results-driven, and comfortable operating with a high level of accountability Additional Information Equipment Requirements: Computer: Windows:Windows 10, Intel i5 (8th Gen+) or 2GHz and 8 cores 16 GB RAM 256 GB SSD Mac:macOS 11 (Big Sur+), Apple M1 or Intel i5 8 GB RAM 256 GB SSD Internet: Connection: Wired Ethernet preferred; 5 GHz Wi-Fi acceptable Internet Speed:30 Mbps download 15 Mbps upload Latency (Ping): Under 100ms USB noise-cancelling headset Webcam for daily meetings