Senior Executive Assistant
This is a remote position. Position Summary As the Executive Assistant (Right Hand to the CEO), you will act as a strategic operational partner — managing complex workflows, internal and external communications, and dynamic priorities. You will help bring order to high-velocity, high-stakes situations, anticipating needs and ensuring that leadership can focus on mission-critical work. You’ll be trusted to hold space in ambiguity and instill systems and structure where needed.
Key Responsibilities
Executive Support & Workflow Management Inbox & Task Triage: Handle high volumes of email, DMs, and task requests — triage, prioritize, and act without dropping any items. Proactive Prep: Stay ahead of leadership by prepping and surfacing relevant materials, reminders, and context before meetings or deadlines. Calendar Mastery: Maintain a constantly changing calendar with frequent adjustments, rescheduling, and reprioritization. Actionable Synthesis: Translate scattered, real-time communications into focused, digestible action plans. Operational Structure: Develop and maintain systems, checklists, templates, and playbooks to reduce chaos and increase repeatability. Strategic Communications & Stakeholder Relations Gatekeeping: Serve as the primary gatekeeper, managing access to internal teams, clients, partner organizations, and external stakeholders. Drafting & Editing: Draft, proof, and refine professional emails, decks, briefings, and written communications on behalf of leadership. Loop Closure: Track, follow up, and close open loops delegated by leadership across teams and projects. Record Keeping: Keep meticulous records of meetings, decisions, correspondence, and contexts to maintain continuity. Project & Task Management Pipeline Management: Manage task pipelines, deliverables, and dependencies — ensuring that priorities stay aligned and deadlines are met. Meeting Facilitation: Participate in strategy, planning, or leadership meetings; capture notes, request clarity, and ensure execution of action items. Problem Solving: Identify obstacles, resource gaps, or process blockages and propose solutions proactively. Travel & Event Logistics Agile Planning: Plan travel logistics (air, ground, accommodation) with agility for last-minute changes. Briefing & Research: Prepare briefing materials, itineraries, contingency plans, and pre-visit research for leadership.
Requirements
Qualifications & Skills Experience: 3–5+ years of experience supporting CEOs, founders, or senior executives in dynamic environments. Adaptability: Success in fast-paced, high-pressure environments with shifting priorities. Tech Savvy: Advanced skill level in Microsoft Office Suite, Outlook, Teams, and project management tools (e.g., ClickUp, Asana, Notion). Platform Mastery: Hands-on use of task/project management platforms and the ability to enforce structure. Communication: Excellent written and verbal communication — ability to craft clear, concise messaging on behalf of leadership. Critical Thinking: Strong analytical skills — able to distill complexity into direction and next steps. Attributes: Autonomy, resourcefulness, adaptability, and rigorous attention to detail.
Benefits
Why You’ll Love Being Part of the Team You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you: Your Wellness & Security Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills. Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net. Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home. Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time. Your Financial Rewards Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that. Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours. 13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort. Financial Flexibility: We provide a Virtual Credit Line and ReadyCash—giving you a seamless way to handle expenses and an accessible financial safety net for emergencies.