[Remote] Senior Administrative Assistant – Executive Support

Note: The job is a remote job and is open to candidates in USA. Blueprint is a technology solutions firm headquartered in Bellevue, Washington, focused on solving complex problems through innovative technology. The Executive Assistant will provide high-level administrative support to three senior leaders, managing calendars, coordinating travel, and handling day-to-day operational needs with professionalism and accuracy.

Responsibilities

• Provide administrative support to three senior leaders, including calendar management, travel coordination, expense reporting, and daily operational support
• Manage complex calendars, scheduling conflicts, meeting coordination, and time-sensitive requests
• Coordinate domestic and/or business travel arrangements, including itineraries, schedule changes, and related logistics
• Prepare, submit, and track expense reports with accuracy and timely follow-through
• Support meeting preparation, including agendas, logistics, materials, room/virtual meeting coordination, and follow-up items
• Review and organize documents, reports, memos, presentations, financial records, and other business materials
• Handle incoming communications, requests, and reports to determine priority, significance, and appropriate distribution
• Maintain organized records, documentation, and administrative systems
• Assist with event planning, team meetings, leadership meetings, and other business activities
• Support basic budget, invoice, and financial tracking activities as needed
• Maintain confidentiality and professionalism when handling sensitive business information
• Work independently to prioritize assignments and complete tasks accurately and on time

Skills

• High school diploma or GED required
• 8+ years of experience in administrative support, executive support, or a similar role
• Experience supporting executives, senior leaders, directors, or equivalent leadership-level stakeholders
• Strong calendar management and scheduling experience
• Experience coordinating travel and managing travel-related logistics
• Experience processing expense reports and supporting budget, invoice, or financial tracking activities
• Strong written and verbal communication skills
• Strong organizational skills with the ability to prioritize multiple requests and deadlines
• Ability to work independently, manage time effectively, and follow through on assignments
• Ability to handle confidential information with discretion
• Strong customer service, interpersonal, and stakeholder management skills
• Experience using Microsoft Office tools, including Outlook, Excel, PowerPoint, Word, and Teams
• 10+ years of administrative or executive assistant experience
• Experience supporting multiple senior leaders at the same time
• Experience working in a large corporate, enterprise, technology, or fast-paced business environment
• Experience with financial, budget, expense, invoice, or procurement-related administrative support
• Strong event planning, meeting coordination, and executive offsite support experience
• Proven ability to be proactive, communicate clearly, and anticipate business needs
• Strong situational awareness and ability to prioritize appropriately in a high-volume environment
• Experience working with remote or hybrid teams across EST and/or PST time zones

Benefits

• Medical, dental, and vision coverage
• Flexible Spending Account
• 401k program
• Competitive PTO offerings
• Parental Leave
• Opportunities for professional growth and development

Company Overview

Company H1B Sponsorship