[Remote] Recruiter Assistant

Note: The job is a remote job and is open to candidates in USA. Mindlance is a company seeking a Recruiter Assistant. The Interview Scheduler plays a critical role in supporting the Talent Acquisition team by coordinating interview logistics and ensuring a positive experience for candidates and hiring teams.

Responsibilities

• Partner closely with Recruiters, Hiring Managers, and interview teams to schedule phone screens, virtual interviews, and in-person interviews across multiple locations
• Coordinate complex scheduling involving multiple interviewers, panel interviews, and shifting availability
• Communicate interview details and expectations clearly to candidates and internal stakeholders
• Manage calendar invitations, conference room reservations, virtual meeting links, and follow-up reminders
• Serve as a primary point of contact for candidates regarding scheduling, logistics, and next steps
• Ensure timely updates and a smooth, positive candidate journey from initial scheduling through final interviews
• Respond to scheduling changes or conflicts quickly and tactfully

Skills

• Prior experience coordinating interviews across multiple teams, locations, or time zones
• Strong ability to navigate and manage competing priorities and shifting schedules
• Exceptional organizational skills with the ability to manage multiple requests simultaneously
• High accuracy in managing logistics, documentation, and communications
• Professional and clear written and verbal communication
• Ability to interact with candidates, hiring managers, and team members with professionalism, tact, and a customer-service mindset
• Experience with Applicant Tracking Systems (ATS) and HRIS platforms
• Proficiency with Outlook or similar calendar/scheduling tools
• Comfortable with virtual meeting platforms (Teams, Zoom, etc.) and general office software
• Experience supporting Talent Acquisition in a high-volume or enterprise environment
• Familiarity with multi-location or multi-time-zone scheduling
• Background in HR, Recruiting Coordination, or administrative roles in a corporate setting

Company Overview

Company H1B Sponsorship