[Remote] Project Accounting Coordinator

Note: The job is a remote job and is open to candidates in USA. Bowman Consulting is seeking a Project Accounting Coordinator to join their team remotely in the Eastern time zone. This role is responsible for managing the project billing process, ensuring accurate invoicing, and maintaining strong relationships with clients and project managers.

Responsibilities

• Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles. Review work produced by junior staff for quality assurance
• Develop and maintain strong relationships with both internal and external clients to ensure a productive working environment
• Assist and work with the Project Manager to ensure accurate and timely billing
• Design and implement processes to improve cash flow and reduce receivables
• Monitor and negotiate the collection of overdue accounts
• Perform project set-up for new projects
• Manage monthly invoicing process for projects which includes but not limited to the following:
• Monitoring and maintaining timely Client and Company invoice due/dates or various bill schedules for T&M and fixed fee professional services
• Coordinate and issue timely draft invoices to/from several Project Managers
• Process all billing edits that include transfers, labor adjustments, comments, etc
• Proof and issue final invoices to clients via email
• Prepare and submit all supporting client invoice documents including AIA forms, schedule of values, various exhibits, partial and final liens
• Review vendor and subcontractor invoices process
• Attend external client meetings or webinars to understand, register and comply with third party portals required for contracting and invoicing
• Set up accounts and maintain a solid understanding of various Client portals used for client invoice submission
• Handle and complete client vendor requests including vendor forms, ACH authorizations, W-9's and certificates of insurances
• Perform project account reconciliations, ad hoc requests and all close out
• Review the aged accounts and facilitate phone calls, emails, meetings, or other collections activities that drive down WAID and reduce AR provisioning
• Provide recommendations and direction to the Cash Clerks to manage and apply cash applications
• Communicate regularly with clients to help facilitate and resolve any issues that may arise as it relates to disputes, or claims
• Act as liaison between operations and many corporate accounting functions including but not limited to accounts payable, financials, timesheets, etc
• Assist with annual financial audit preparation as needed

Skills

• Bachelor's degree in accounting or commensurate relevant experience
• Entry level position, no prior experience required
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Any experience in accounting/finance a plus
• Previous experience in the engineering/construction or services industry is required
• Proven track record and knowledge of working with accounting systems such as Deltek Vantagepoint

Benefits

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off, sick leave, and paid holidays
• Tuition reimbursement and professional development support
• Discretionary bonuses and other performance-based incentives
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts

Company Overview