[Remote] Legal Operations Coordinator

Note: The job is a remote job and is open to candidates in USA. GreenSlate is the fastest-growing provider of technology and business solutions for media productions. The Legal Operations Coordinator provides administrative and operational support to the Legal department, ensuring that a high volume of concurrent matters are organized and moving forward.

Responsibilities

• Coordinate the setup, routing, tracking, and filing of contracts, agreements, and amendments through execution across multiple platforms and client relationships
• Maintain the department’s compliance calendar and coordinate the routing, tracking, and timely completion of multi-state regulatory and filing obligations
• Manage the intake, logging, logistics of employment records requests and subpoenas. Prepare responses to record requests and subpoenas, ensuring materials are compiled and deadlines are met across all GreenSlate entities
• Facilitate the vendor intake and review process by collecting documentation, coordinating routing to appropriate reviewers, and tracking contract expiration, renewal, and termination deadlines
• Maintain the department’s matter tracker and coordinate cross-functional communications to ensure legal projects stay on track
• Support litigation and claims matters by distributing hold notices, compiling records, coordinating hearing logistics, and assembling documentation packages as directed. Prepare and file UIB (Unemployment Insurance Benefit) hearing documentation; monitor hearing schedules and deadlines, attend virtual or telephonic hearings as necessary
• Handle day-to-day administrative needs of the legal team including invoice routing, scheduling, and correspondence management

Skills

• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Excellent written communication skills and a professional, discreet approach to confidential matters
• Self-starter with strong follow-through and attention to detail
• Demonstrated ability to identify opportunities for improvement and take ownership of driving them forward without waiting for direction, following through from idea to execution with minimal oversight
• Proactively anticipates needs, flags potential roadblocks before they escalate, and takes initiative to resolve issues independently while keeping stakeholders informed throughout
• Thrives in a dynamic, high-velocity environment with shifting priorities, demonstrating the flexibility to pivot quickly while maintaining quality and composure under pressure
• Experience in a legal, administrative, or operations coordination role
• Experience in entertainment, media, payroll, or employer-of-record industries
• Familiarity with multi-entity corporate environments and multi-state compliance workflows
• Experience with AI-assisted tools for administrative and research support
• Experience in a legal, administrative, or operations coordination role
• Proficiency with contract management platforms (e.g., Concord), project management tools (e.g., Asana), and Google Workspace

Benefits

• Matching 401(k)
• Employee Assistance Program/mental health support
• Accident insurance
• Wellness discounts
• Perks through the Holisticly platform
• Full-Time Remote Flexibility: Enjoy working remotely with all the tools and support needed to stay connected and productive

Company Overview