[Remote] Contracts/Administrative Support Specialist (Remote)

Note: The job is a remote job and is open to candidates in USA. Maximus is responsible for developing and maintaining national policies that support equitable and evidence-based organ transplantation in the United States. The Contracts/Administrative Support Specialist will provide administrative and contract administration assistance, coordinating committee activities and supporting compliance and documentation efforts.

Responsibilities

• Provide support and assistance to contracts department staff by providing administrative support services as required, including proofreading, copying, filing, mail, facsimile transmittal, answering and disseminating incoming calls and messages
• Assist in maintenance of internal database of contract files and contract action requests
• Prioritize and respond to requests for information from contracts department, other internal departments and external clients
• Review outgoing materials and correspondence for internal consistency and conformance with company procedures
• Prepare contract documents for signature
• Collect information from files or staff for routine inquires on contract status and refer non-routine requests to appropriate personnel
• Assist in maintenance of internal database of contract files and contract action requests
• Work on subcontracts, NDAs and teaming agreements
• Prioritize and respond to requests for information from contracts department, other internal departments and external clients
• Prepare contract documents for signature
• Prepare reports, presentations, and materials, including those of a complex or confidential nature
• Coordinate schedules and logistics, including meetings, conference rooms, A/V equipment, and travel arrangements
• Manage incoming and outgoing communications, responding to correspondence and maintaining accurate records
• Support day-to-day departmental operations and ensure adherence to organizational policies and procedures
• Assist with and contribute to special projects and initiatives as directed by leadership
• Serve as a point of contact for visitors and calls, providing reception and administrative support as needed -May provide guidance, training, or mentoring to junior staff

Skills

• High School diploma or equivalent with 4+ years of experience, or Associate degree with 2+ years experience
• Experience supporting contracts
• Strong verbal and written communication skills
• Ability to build collaborative relationships
• Ability to multi-task and prioritize

Benefits

• Health insurance coverage
• Life and disability insurance
• A retirement savings plan
• Paid holidays
• Paid time off
• Short- and long-term incentives
• Program-specific awards
• Reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment

Company Overview