[Remote] Contracts and Legal Department Administrator

Note: The job is a remote job and is open to candidates in USA. Prompt Health is revolutionizing healthcare by delivering highly automated and modern software to rehab therapy businesses. They are seeking a Contracts and Legal Department Administrator to support the legal team, manage contract administration, and improve legal operations as the company continues to grow.

Responsibilities

• Oversee Company contract administration and processing, including maintenance of the lifecycle of all Company contracts
• Own and manage the legal request intake and review process
• Maintain Company contract templates, including updating as required
• Create and optimize processes for contracts, litigation, and compliance tracking
• Assist with developing templates, playbooks, and SOPs for recurring legal tasks
• Assist with identifying and implementing automation tools to reduce manual work
• Develop and implement document naming conventions
• Interact with Company leadership to ensure smooth day-to-day assistance in contracting and other operational needs requiring legal support
• Maintain the official electronic files of the Company
• Maintain and file corporate records
• Independently draft, review, and process routine contracts and legal documents
• Project manage Legal Department-related projects
• Ongoing help and input on Legal Department process efficiencies, including assistance with developing, implementing, and updating legal review processes
• Provide administrative support as needed within the Legal Department, including assisting the attorneys with day-to-day operational support, formatting documents, and other activities as needed
• Know, understand, and follow Company guidelines, and employment policies and procedures
• Work on other projects as assigned

Skills

• An undergraduate degree, contract management experience, and paralegal experience
• Experience implementing and managing a contract/document management system
• Demonstrated ability to communicate effectively and professionally with other departments, vendors, and contracting parties with limited attorney instruction or oversight
• Superb organizational skills and meticulous attention to detail
• Must be a proven team player willing to pitch-in on projects outside of normal responsibilities. Collaboration and communication are key
• Ability to balance workload amid interruption and change in priorities, potentially multiple times within the same workday
• Ability to work well under pressure and evolving changes within the Company
• Ability to maintain strict confidentiality regarding all Company matters
• Advanced knowledge of Microsoft Word, Adobe Acrobat Professional, and the Google suite of products
• Exceptional interpersonal skills with a friendly, positive, and professional demeanor
• Strong oral and written communication skills. Able to communicate effectively and professionally with staff and management
• Solid analytical, critical thinking, and decision-making skills

Benefits

• Competitive salaries
• Remote/hybrid environment
• Potential equity compensation for outstanding performance
• Flexible PTO
• Company-wide sponsored lunches
• Company paid disability and life insurance benefits
• Company paid family and medical leave
• Medical, dental, and vision insurance benefits
• Discounted pet insurance
• FSA/DCA and commuter benefits
• 401k
• Complimentary subscription to digital fitness classes and wellness content
• Recovery suite at HQ 6 includes a cold plunge, sauna, and shower

Company Overview