[Remote] Administrative Assistant - Texas Connections Academy

Note: The job is a remote job and is open to candidates in USA. Oregon Connections Academy is a Texas Online School providing virtual instruction to students in grades 3-12. The Administrative Assistant will support the High School's operations by managing communications, coordinating meetings, and assisting with clerical tasks to ensure smooth functioning.

Responsibilities

• Provide general secretarial and administrative support to the principal and the upper division leadership team
• Perform a variety of clerical duties to support daily school operations
• Routinely handle internal and external correspondence/communication with discretion and accuracy
• Schedule and coordinate meetings
• Distribute correspondence promptly
• Assist staff, students and parents with professionalism and courtesy
• Maintain a working knowledge of school policies, events, and public information to assist faculty, staff, and families
• Prepare and submit purchase orders and vendor invoices
• Assist the Principal and upper division leadership team in coordinating interviews, scheduling applicants, tracking interview data, and preparing related reports
• Serve as a liaison between the High School teams and the Enrollment Department to ensure effective communication and coordination of enrollment processes
• Generate reports and prepare documents for school level projects
• Attend virtual and in-person department, school or district meetings as required
• All TCAH staff must be able to participate in occasional in-person activities. Travel may be required. May require occasional overnight travel
• Provide support for special projects
• Maintain a courteous, businesslike, and professional demeanor in all communications and interactions
• Foster a welcoming and responsive environment for staff and community stakeholders
• Speak with parents, students, and other school representatives and officials
• Working individually and within a team to accomplish projects and tasks
• Assisting the upper division leadership team with a wide variety of daily responsibilities
• Perform other duties as assigned by the principal

Skills

• Associate's degree strongly preferred
• 2-4 years of working in a school or office setting required
• Proficiency with both Microsoft Office tools such as Excel and Google Suite as well as web-based applications is essential
• Ability to multitask in a fast-paced team environment
• Strong attention to detail
• Customer focused approach
• High degree of flexibility
• Ability to handle sensitive and confidential information
• Should possess excellent written and verbal communication skills, demonstrate outstanding presentation and interpersonal abilities, react to change productively and be able to handle tasks as assigned
• Must be able to use a personal electronic device and an email address for two-step authentication

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