Insurance Operations Coordinator
Benefits:
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Vision insurance
Insurance Operations Coordinator Location: Austin, TX (Remote considered for exceptional candidates) Reports To: VP of Strategic Partnerships Alta Peak Holdings is a rapidly growing strategic holding company focused on acquiring and operating market-leading roofing and exterior home services businesses across the United States. We are seeking a detail-oriented and proactive Insurance Operations Coordinator to support our Direct Repair Program (DRP) and Managed Repair Program (MRP) operations by ensuring claims move efficiently from assignment through scheduling and first site visit. This role serves as a critical communication and coordination hub between homeowners, insurance carriers, TPAs, and internal field teams. The ideal candidate thrives in a fast-paced environment, communicates professionally under pressure, and takes pride in operational accuracy and accountability. Why Join Alta Peak Holdings?
- Join a fast-growing platform transforming the home services industry through operational excellence and innovation.
- Work alongside experienced operators and leadership teams in a collaborative, high-accountability culture.
- Opportunity to make an immediate impact supporting strategic insurance and customer relationships.
- Flexible work environment with remote consideration for exceptional candidates.
- Be part of a company committed to continuous improvement, employee development, and exceptional customer experiences.
What You’ll Do: Claims Coordination & Scheduling
- Receive and acknowledge inbound DRP/MRP assignments from carrier and TPA partners within required SLA windows.
- Initiate homeowner contact within 4 hours of assignment acceptance.
- Schedule first site visits and coordinate appointments with homeowners and field staff while meeting carrier-specific SLA requirements.
- Relay scheduling confirmations, inspection updates, and claim-related information accurately and professionally.
Claim Documentation & Workflow Management
- Maintain organized and up-to-date notes within XactAnalysis (XA) on all active claims.
- Document all communication attempts with date, time, and phone number details while tagging TPA contacts appropriately.
- Monitor claim workflows proactively to prevent SLA breaches or communication gaps.
- Coordinate and track intake documentation including:
- Direction to Pay forms
- Work Authorization agreements
- Required uploads and confirmations within XA
Escalation & Operational Support
- Flag and escalate claims requiring adjuster or TPA intervention, including:
- No-contact scenarios
- Scope discrepancies
- Coverage concerns
- Collaborate closely with inspectors, estimators, and project managers to ensure smooth handoffs throughout the claim lifecycle.
- Identify opportunities to improve workflows, scheduling efficiency, and overall customer and carrier experience.
- Uphold Alta Peak’s standards for accountability, operational excellence, and documentation accuracy.
What We’re Looking For:
- 2+ years of experience in customer support, scheduling coordination, insurance claims, or related operations roles.
- Experience in roofing, restoration, construction, home services, or P&C insurance environments strongly preferred.
- Familiarity with XactAnalysis (XA) or similar insurance claim management platforms preferred.
- Excellent written and verbal communication skills.
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple workflows and priorities simultaneously in a fast-paced environment.
- Comfortable interacting professionally with homeowners, carriers, TPAs, and internal teams.
- Proficiency with CRM systems, scheduling software, Microsoft Office, and operational platforms.
- Self-starter mentality with strong ownership and follow-through.
- High integrity and commitment to delivering accurate, timely information.
Compensation & Benefits:
- Competitive cash compensation
- Comprehensive healthcare benefits
- Paid time off
- 401(k) program
- Flexible work environment with remote opportunities for exceptional candidates
About Alta Peak Holdings: Alta Peak Holdings is a strategic holding company focused on building enduring businesses within the roofing and exterior home services industries. Backed by experienced investors and operators, Alta Peak partners with exceptional leadership teams to scale businesses through technology, operational excellence, and customer-first service. Across our portfolio, we are building a culture rooted in accountability, continuous improvement, teamwork, and execution. Job Type: Full-time Work Location: Austin, TX (Remote considered for exceptional candidates)