Executive Assistant (Remote | South Africa | US Hours)
This is a remote position. Executive Assistant (Remote | South Africa | US Hours) Job Type: Full-Time (40 hours per week) Working Hours: Monday to Friday Flexible 8-hour shift between 14:00 – 03:00 (SAST) aligned with US business hours Salary: Paid monthly in South African Rand (ZAR)
Overview
We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support a fast-paced, high-performing real estate team. This role is critical in ensuring smooth daily operations, efficient communication, and accurate data management across the business. The ideal candidate thrives in a dynamic environment, can manage multiple priorities, and is comfortable working with CRM systems and spreadsheets. Key Responsibilities 1. Operations, Collaboration & Recruiting Support
- Collaborate with agents, brokers, and team members to support daily operations
- Ensure smooth lead transitions and proper follow-through
- Maintain clear and effective communication across teams
- Assist with tasks assigned by leadership and agents
- Support recruiting efforts (candidate outreach, tracking, and interview scheduling)
- Manage recruiting pipelines within CRM systems
- Assist with onboarding coordination and new team member setup
2. Communication & Follow-Up
- Build and maintain relationships with potential clients
- Follow up with leads at different stages of the sales process
- Share information on properties, market trends, and services
- Execute communication strategies set by leadership
- Conduct outbound calls when required
3. Scheduling & Training Coordination
- Manage calendars for agents and leadership
- Schedule meetings, training sessions, and team events
- Ensure team members are registered for required training
- Track attendance and follow up on completion
4. Administrative Support & Data Management
- Perform general administrative tasks
- Support high-performing agents and team leads
- Maintain accurate data entry across CRM systems and spreadsheets
- Update and manage tracking documents (leads, transactions, agent activity)
- Ensure data consistency across platforms (e.g., CRM, spreadsheets, internal tools)
- Assist with reporting and basic data analysis
Requirements
- Proven experience in real estate support or administration
- Experience with CRM systems (Follow Up Boss preferred)
- Strong organizational and multitasking abilities
- High attention to detail and accuracy
- Excellent written and verbal communication skills
- Comfortable working in a fast-paced, remote environment
Technical & Work Environment Requirements
- Reliable minimum 50 Mbps fibre internet connection
- Fully functional laptop or computer suitable for remote work
- Loadshedding backup solutions (e.g., inverter, UPS, or alternative power source)
- Quiet, distraction-free workspace
What We’re Looking For
- Self-motivated and proactive individual
- Strong problem-solving skills
- Ability to work independently and as part of a team
- High level of professionalism and accountability
Benefits
FULL-TIME OPEN-ENDED CONTRACT PTO INCREASES BASED ON ANNUAL PERFORMANCE REVIEW