Copy of Administrative Coordinator – Hardware & Operations Support

About the position In this role, you will provide administrative support during a period of organizational change, helping backfill gaps created by evolving team needs, reorgs, and employee transitions. You will support an individual leader and broader team with complex administrative functions, including calendar management, meeting coordination, employee request support, hardware ordering and fulfillment, and other operational tasks as needed. This role requires strong attention to detail, professional communication, responsiveness, and the ability to manage deadlines in a hybrid work environment.

Responsibilities

• Provide complex administrative support for an individual manager and secondary support for a broader team.
• Manage calendars, schedule meetings, coordinate logistics, and support day-to-day administrative operations.
• Coordinate hardware ordering, tracking, and fulfillment for employees and teams.
• Respond to employee requests in a timely, professional, and service-oriented manner.
• Support meeting and event coordination, including scheduling, preparation, and follow-up.
• Assist with travel arrangements as needed.
• Support department operations, including personnel, financial, and facilities-related administrative tasks.
• Help backfill administrative gaps caused by organizational changes, employee departures, or shifting business needs.
• Complete special projects and ad hoc administrative assignments as requested.
• Maintain clear, professional written communication with employees, leaders, and cross-functional stakeholders.
• Track requests, manage deadlines, and ensure timely completion of assigned tasks.

Requirements

• 1–2 years of experience in administrative support, office coordination, executive support, or a similar role.
• Experience using Outlook or similar calendaring tools to manage schedules and coordinate meetings.
• Proficiency with Microsoft Office Suite or similar productivity tools, especially Excel.
• Strong written communication skills, including the ability to maintain a professional tone in email correspondence.
• Ability to prioritize requests, meet deadlines, and remain responsive in a fast-paced environment.
• Strong attention to detail and follow-through.
• Experience supporting employee requests, team operations, or administrative workflows.
• Ability to work in a hybrid environment with required onsite attendance as needed.

Nice-to-haves

• Experience with hardware purchasing, ordering, fulfillment, or asset coordination.
• Experience using internal employee, HR, purchasing, or order management systems.
• Recent experience using administrative tools, productivity platforms, and internal business systems.
• Experience supporting leaders or teams during organizational change, transitions, or periods of evolving responsibilities.
• Ability to adapt quickly as needs are identified and responsibilities are defined.
• Prior experience coordinating across multiple stakeholders, teams, or business functions.
• Strong customer-service mindset and ability to support employees with professionalism and urgency.

Benefits

• Medical, dental, and vision coverage
• Flexible Spending Account
• 401k program
• Competitive PTO offerings
• Parental Leave
• Opportunities for professional growth and development