Coordinator, Child Care Quality Initiatives

About the position The Coordinator, Child Care Quality Initiatives is responsible for planning and implementing effective child care quality initiatives and activities designed to improve the quality of care in Early Learning Programs (ELP). This role ensures that quality efforts support children’s development and promote school readiness across Texas Rising Star (TRS) and Entry Level providers. The Coordinator will work under the supervision of the Deputy Director, Child Care Services and will collaborate closely with the Manager of Child Care Quality. The position is responsible for managing the full lifecycle of child care quality initiatives, including initiation, planning, implementation, monitoring and closure.

Responsibilities

• Develop and manage the Child Care Quality (CCQ) Plan, aligning goals, with organizational priorities, funding requirements and measurable outcomes.
• Establish timelines, performance benchmarks, and evaluation metrics for each initiative to ensure effectiveness and continuous improvement.
• Monitor project implementation progress and make necessary adjustments to meet evolving program needs and challenges.
• Prepare and submit weekly, monthly, and quarterly reports to the Texas Workforce Commission (TWC) in compliance with contractual obligations and timelines.
• Analyze data from ELP surveys, CCQ staff feedback, TECPDS, and CLI to identify trends, gaps, and areas of opportunity. Use data to prioritize initiatives, measure impact, and inform future planning cycles.
• Serve as the primary point of contact for CCQ Initiative efforts, ensuring clear communication and alignment with internal departments, external partners, and stakeholders.
• Facilitate regular meetings with CCQ staff to discuss initiative progress, challenges, and emerging provider needs.
• Build and maintain collaborative relationships with ELPs, community organizations, educational institutions, and other stakeholders to promote quality improvement goals.
• Plan, coordinate, and oversee professional development opportunities, including conferences, workshops, and webinars based on provider needs and state/federal guidelines.
• Support the design and delivery of training materials, curricula, and learning packages in collaboration with subject matter experts and vendors.
• Evaluate the effectiveness of training and development programs through feedback tools and follow-up assessments.
• Adhere to procurement policies and procedures when ordering developmentally appropriate materials and supplies from vendors.
• Track and validate inventory distribution to ELPs; maintain accurate records for auditing and accountability purposes.
• Conduct periodic on-site visits to verify appropriate use of distributed resources and provide technical assistance as needed.
• Maintain accurate documentation and data entry across relevant systems, including the TWC Child Care Case Management System.
• Respond to internal and external inquiries in a timely and professional manner.
• Ensure timely submission of all required documentation, deliverables, and reports to maintain program compliance.
• Attend and participate in internal and external meetings related to Child Care Quality Initiatives.
• Represent the organization at local and out-of-state meetings, conferences, and community events, as needed.
• Respond promptly to information requests and meet all internal and external deadlines.
• Deliver excellent customer service to providers, staff, and partners.
• Promote a team-oriented and collaborative work environment.
• Perform additional duties as assigned to support the mission and goals of the Child Care Quality team and organization.

Requirements

• High School Diploma or GED Required.
• Valid driver’s license and proof of insurance with good driving record.
• Ability to relocate within the service delivery area.
• Two (2) years of relevant experience preferred (i.e., two years of experience as a director in an early childhood program, with preference given for required experience with a provider that is accredited or TRS certified).
• Best practices in early childhood education
• Understanding of early childhood evaluations, observations, and assessments for both teachers and children
• Infant/Toddler Environmental Rating Scale (ITERS), Early Childhood Environmental Rating Scale (ECERS-R), Family Childcare Environmental Rating Scale (FCERS), Teacher Behavior Rating Scale (TBRS), Classroom Assessment Scoring System (CLASS), or other assessment tools.
• Basic administrative skills, including recordkeeping and use of a computer for data management (i.e., CLI, TECPDS) and professional communication.
• Good computer software skills for databases, reports, and spreadsheets. Microsoft Word and Excel, Internet, and comfortable using e-mail and entering data on a PC tablet.
• Effectively manage multiple projects.
• Detail orientation and strong organizational and documentation skills including project management.
• Analytical and problem-solving skills.
• Must be observant, patient, with good communication skills.
• Ability to relate to individuals from culturally diverse backgrounds.
• Ability to develop and maintain professional working relationships with management, coworkers, workers from other programs as well as the public.

Nice-to-haves

• Associate’s or Undergraduate degree from an accredited university or college in a relevant field of study preferred (i.e., early childhood education, child development, special education, child psychology, educational psychology, elementary education, or family consumer science).
• Understanding of TRS Certification Guidelines and the minimum standards of Texas child care licensing
• Bilingual (English and Spanish speaker)
• Bilingual in English and Spanish strongly preferred.
• Participating in ongoing professional development is encouraged, with an emphasis on building and strengthening project management skills to support effective planning, execution, and oversight of initiatives.

Benefits

• Health Insurance (with no-cost options for employee-only plans)
• Wellness Reimbursement
• Generous Paid Time Off
• Paid Parental Leave
• 401(K) with 100% Employer Match up to 6% of individual contributions
• Dental
• Vision
• Life Insurance
• Short and Long Term Disability
• Pet Insurance