Conference and Events Coordinator

Job Description:

• Coordinate logistics for conferences and events, including registrations, hotel reservations, exhibition space logistics, materials management, giveaways, transport, and occasional onsite support.
• Support planning and execution of client events held in conjunction with conferences.
• Assist with scheduling and coordination of conference planning meetings, interim check-ins, and post-event debrief sessions.
• Maintain conference coordination checklists, timelines, and task trackers to ensure accurate and timely delivery of event activities.
• Support setup and management of event collaboration spaces (e.g., Microsoft Teams channels).
• Coordinate exhibition and event materials, including booth assets, furniture, signage, roll-ups, and related logistics.

Requirements:

• Bachelor’s degree in Marketing, Communications, Business Administration, or a related field.
• Minimum 2 years of experience coordinating events, conferences, or large meetings in a corporate, agency, or professional services environment, with healthcare/life sciences preferred.
• Prior experience coordinating with vendors.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and comfort working with structured processes, templates, and checklists.
• Effective written and verbal communication skills.
• Ability to collaborate effectively across multiple teams and stakeholders.

Benefits:

• health insurance
• a diverse and inclusive environment
• professional development opportunities