Accounts Payable & Procurement Administrator for a Fire Solutions Company in Australia (Home Based Part Time)
Accounts Payable & Payment Administration
- Reconcile supplier expenditure transactions through Xero bank feeds.
- Run and prepare Accounts Payable reports for weekly payment approvals.
- Maintain supplier banking information including BSB and account details.
- Prepare ABA payment files for approved supplier payments.
- Provide ABA payment files to the Director for upload and processing through ANZ Banking.
- Maintain payment records and ensure payment runs are completed accurately and on schedule.
- Prepare separate reporting for credit card payments requiring Director approval and processing.
Invoice Processing & Approvals
- Process supplier invoices into Lightyear for approval workflows.
- Allocate invoices to the correct approval templates and managers.
- Review supplier records to ensure approval routing is correctly configured.
- Monitor invoice approval status and follow up managers to ensure timely approvals.
- Review supplier statements and identify missing invoices.
- Obtain invoice copies from suppliers when required.
- Ensure invoices are accurately matched against approved purchase orders prior to payment.
- Assist with improving and streamlining approval workflows and system processes.
Purchase Order Management
- Reconcile open purchase orders between Uptick and Lightyear.
- Receipt and close purchase orders within Uptick once goods and services have been received
and processed.
- Investigate and close unmatched or incorrectly matched purchase orders in Lightyear.
- Monitor purchase order workflow compliance between systems.
- Verify purchase orders generated in Uptick are successfully distributed to suppliers and imported
into Lightyear for invoice matching.
- Follow up managers regarding purchase orders that have been manually issued outside approved
processes.
- Assist in maintaining procurement controls and improving system efficiencies.