Vendor Management Coordinator

Overview

Sprout is a global IT hardware retirement provider for hyperscaler and enterprise clients. We leverage a nationwide footprint (and international partner network) combined with proprietary software to enable efficient end-to-end IT asset disposition (ITAD) with a focus on data-bearing devices from the client to the cloud. The company is headquartered in Charlotte, NC with additional operations near Sacramento, Dallas, and Boston. Sprout provides software and services to clients in the form of our IT Asset Disposition, Certified Destruction, and Responsible Recycling solutions. Since our founding as an electronic waste startup from a Duke University dorm room in 2014, we have been expanding at an average rate of >66% each year. By adhering to our 3 values (One Sprout, Deliver Excellence, and Integrity Matters), we are proud of our culture to move at #SproutSpeed to become the emerging leader in our industry. For more information, please visit: www.sproutup.com. We are seeking a detail-oriented, highly organized, and proactive DSV (Downstream Vendor) Management Associate to join our Compliance team. In this role, you will be responsible for the full lifecycle management of our downstream vendors, ensuring alignment with R2v3 Standard. You will be the key compliance liaison for vendor relationships — from onboarding and document management to audit preparation — playing a critical part in our commitment to ethical and responsible IT asset disposition.

Responsibilities

Key Responsibilities

• Own the onboarding process for all new downstream vendors, ensuring compliance documentation is collected and verified
• Manage annual vendor recertification and update cycles
• Will handle domestic and international vendors
• Maintain complete and accurate compliance documentation in SharePoint and ERP systems
• Proactively research and source new vendors that align with organizational goals and compliance frameworks
• Serve as the primary compliance point of contact for vendors, handling all audit-related coordination and document reviews
• Support external audits by preparing vendor-related documentation in accordance with R2v3 expectations
• Ensure vendor records are accurate, current, and meet internal standards and external audit readiness
• Work cross-functionally with internal teams to identify, onboard and evaluate performance of vendors
• Use internal platforms including SharePoint, Monday.com, ERP, and Microsoft Office Suite for daily work
• Occasionally analyze data and reports via Power BI and Metabase to monitor vendor compliance health
• Additional items may be assigned.

Qualifications

Required Skills & Qualifications

• 1–3 years of experience in vendor management, compliance, or a combination of both
• Excellent organizational skills, with strong attention to detail and document accuracy
• Clear and professional written and verbal communication abilities
• Demonstrated ability to work independently with minimal supervision
• Familiarity with SharePoint, Monday.com, and ERP systems
• Proficiency in Microsoft Office, especially Excel and Outlook
• Basic understanding (or willingness to learn) of ITAD, electronics recycling, or reverse logistics industry
• Knowledge of R2v3 is a plus

Preferred Education

• Associate Degree in Business Management, Supply Chain Management, or related field preferred
• Equivalent work experience will be considered in lieu of formal education

Work Environment

• This is a self-directed role requiring a proactive and disciplined work style
• Collaboration with internal compliance and sales teams is expected, but day-to-day tasks are independently driven
• The role may be remote, hybrid, or office-based, depending on candidate location and company setup
• Travel is required up to 25%, including occasional vendor site visits and participation in audits or compliance events

EEO – Equal Employment Opportunity The Company is an equal opportunity employer and does not discriminate on the basis of and all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, affectional or sexual orientation, gender identity or expression, gender, ethnicity, religion, national origin, ancestry, nationality, age, disability, marital status, veteran status, genetic information, or on any other basis prohibited by law (except where an attribute is a bona fide occupational qualification).