Temporary - Department Assistant II - Washington Fruit Community Center

About the position This is a temporary position not to exceed 866 hours in a calendar year. The Washington Fruit Community Center is seeking a reliable and friendly team member to assist with general office duties, including answering phones, greeting visitors, and delivering excellent customer service. Work hours will be Monday–Friday, 4–5 hours per day, with a mix of morning and afternoon shifts as needed.

Responsibilities

• Receives, screens, and answers a variety of inquiries from the public, by phone and in person; provides a variety of non-technical information on all aspects of the purpose and functions of the work unit; routes calls and visitors; takes messages and complaints, and conveys them to appropriate staff.
• Types from rough drafts, assorted items, or dictating equipment, or shorthand notes a variety of letters, memoranda, reports, requisitions, forms, official documents; composes and types routine correspondence; proofreads and corrects grammar, spelling, punctuation, and other errors.
• Checks and sorts invoices, receipts, warrants, and related documents; posts data to records, or other documents; verifies posted entries, totals, or computations for accuracy; processes invoices, receipts, purchase orders, statements, or other documents; maintains time, attendance and related payroll records; maintains petty cash fund.
• Indexes and codes applications, correspondence, records, reports, and data using a predetermined guide to identify data and documents for manual and computerized files; inputs and retrieves data and documents on request; prepares reports of summarized data.
• Provides office support functions for a department or work unit serving one or more supervisory or managerial positions; takes and transcribes dictation manually or by machine; types correspondence or other official documents; maintains operational and confidential departmental records and files; prepares reports or meeting agendas; composes routine or recurring correspondence; assists an office superior by performing routine administrative details; relays information in person, by phone, or other communications system.
• Verifies appropriateness of, and processes purchase orders and related control documents for ordering or payment; maintains associated files; posts data to single entry books or ledgers by hand or machine.
• Operates a typewriter, calculator, billing machine, dictating equipment, cash register, teletype, computer terminal, two-way radio, copy machine, or other similar equipment in performing the duties of the position.
• Requires regular and reliable attendance.
• Performs other related duties as assigned.

Requirements

• Any combination of education and experience equivalent to one-year general office work experience.
• Knowledge of general office practices and procedures.
• Knowledge of modern secretarial practices, as required by the position.
• Knowledge of basic arithmetic.
• Knowledge of the basic principles and practices of clerical accounting and bookkeeping as required by the position.
• Ability to perform basic arithmetical computations.
• Ability to perform varied clerical tasks.
• Ability to perform typing or stenographic work at an acceptable level, as required by the position.
• Ability to meet and deal with the public in a pleasant and courteous manner, and at times, under stress situations.
• Ability to understand and apply readily available guidelines to varied operational requirements.
• Ability to operate equipment, associated with the position, in a proper manner.

Nice-to-haves

• Reliable and friendly team member