Support Staff IV - Bilingual Preferred

JOB The SSS IV provides intermediate administrative support and clerical duties, as well as receptionist services to the Adult Probation Department. This position requires strong organization, computer and typing skills.Bilingual applicants are encouraged to apply. EXAMPLE OF DUTIES Essential Duties, Tasks and Accountabilities: Type hearing reports dictated by the Hearing Officer as needed or assigned. Type documents including but not limited to, confidential hearing notices, rules and petitions, orders, bench warrants, letters and certifications for probation officers, specialists and supervisors as needed or assigned. Process all new and revoked cases for the department, as well as verifying and entering essential data into the department's database as needed or assigned. Process transfer packets which includes but is not limited to: compiling, verifying, typing, copying, and entering essential data into the county system and department's database, and preparing packet to be emailed to the county or state office in which the defendant resides as needed or assigned. Transport and log legal documents on a daily basis to other offices and judges within the county system, as well as clocking-in legal documents through the Clerk of Courts as needed or assigned. Maintain the expedited hearings list, which includes but is not limited to: compiling, typing, and verifying defendants' information as needed or assigned. Receptionist duties (greet visitors, answer phone calls in a timely manner, and direct inquiries to the appropriate person), as needed or assigned. Sort and distribute incoming mail as needed or assigned. Maintain open and closed (archived) departmental files as needed or assigned. Process new cases as needed or assigned. Serve as back-up to the Intake Coordinator as needed or assigned. Track and match-up sentencing sheets and violation sheets with proper folders as needed or assigned. File parole and sentencing sheets, folders, violations, etc., on a daily basis as needed or assigned. Handle requests for information as needed or assigned. Data entry (e.g., closing lists, reassignment cases, transfer-out and expungement cases, etc.) as needed or assigned. Process state sentence cases as needed or assigned. Cover receptionist and clerical duties for other programs as needed or assigned (e.g, DUI Program, Pretrial) Perform other duties, tasks and special projects, as required. SUPPLEMENTAL INFORMATION Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.Computer Skills: To perform this job successfully, an individual should have: Intermediate Word skillsIntermediate Excel skillsIntermediate Access skillsIntermediate Outlook skills (Email and Calendar)Intermediate Internet skills (for research purposes)Basic to Intermediate PeopleSoft skills (Financial and/or HR) or the ability to learn PeopleSoftCourt system software skills