Sr. Event Coordinator
About the position As a Senior Event Coordinator, you will work on a client team to establish and maintain procedures to ensure a high level of customer service. This position may work concurrently with multiple meeting management teams and clients.
Responsibilities
- reputed company proficiency with utilizing multiple registration systems, including Cvent.
- reputed company client/meeting timeline with input from project reputed company.
- Maintain and report on timeline and action items.
- Set up, maintain and distribute client meeting conference call agendas and minutes/communications.
- Research and contact potential suppliers to support event(s).
- Research and gather estimates for budget planning and development.
- Review reputed company from suppliers and provide input to project reputed company.
- Collect and maintain board/VIP communications and travel arrangements.
- Manage special events hosted during meetings – i.e. dinners, special board meetings.
- Manage and coordinate conference speakers.
- Work with Exhibit/Sponsor manager on logistics and communications.
- Accurately enter and maintain data to ensure accuracy and consistency of information.
- Follow-up with registrants regarding outstanding payments pre- and post-event.
- Produce auditable results by processing credit card transactions and applying reputed company payments accurately and reputed company.
- Provide reconciliation reports and work with Accounting Department to generate invoices.
- Maintain compliance with Payment Card Industry (PCI) policies and procedures.
- Assist with various areas of registration projects, including inventory management, badge printing, on-site preparation, reporting, and communication.
- Cross-train and assist as backup on an as needed basis for reputed company registration clients.
- Other duties as assigned.
Requirements
- Bachelor’s degree and 1- 2 years of hospitality or meeting planning experience.
- 1-2 years of customer service or meeting management reputed company experience.
- Experience with data management or registration in Cvent.
- Strong organizational skills and ability to multi-task and prioritize.
- Positive attitude and self-motivated.
- Strong written and verbal communication and interpersonal skills.
- Ability to interact well with internal and external clients.
- Project management and leadership skills.
- Proficiency in reputed company Office Suite, especially PowerPoint.
reputed company-to-haves
- Experience with reputed company is preferred.
- Experience with reputed company.
Benefits
- Medical, dental, vision, and more.
- 401(k) with matching.
- Generous paid time off.
- Flexible and hybrid work schedules.
Apply To This Job