Senior Real Estate Transaction Manager (remote United States)

Senior Real Estate Transaction Manager BuyingHomes.com / We Buy Houses In Kentucky BuyingHomes.com is looking for an experienced Senior Real Estate Transaction Manager to oversee residential real estate transactions from contract through funding and closing. This is not an administrative assistant position. We are looking for someone who understands real estate contracts, title work, closing coordination, and transaction management at a high level. You should be comfortable communicating directly with sellers, agents, title companies, buyers, and internal team members while proactively identifying and solving problems that could delay closing. The right person will take ownership of files, keep transactions moving, and help ensure that deals close smoothly and on time. About Our Business We help homeowners sell their properties through multiple solutions, including direct purchases and retail-market transactions involving end buyers. Many of our transactions involve multiple parties, moving timelines, title issues, inspections, contract amendments, listing agreements, and unique circumstances. We need someone who can confidently manage those complexities while keeping everyone informed and accountable. Core ResponsibilitiesTransaction Management

• Manage transactions from executed contract through funding and closing.
• Maintain ownership of active files and ensure all parties stay on schedule.
• Track inspections, appraisals, financing contingencies, title milestones, seller signings, closing dates, and funding status.
• Coordinate due diligence activities and ensure required items are completed before closing.
• Maintain accurate CRM records, notes, and file updates.
• Monitor transactions for risks, delays, missing information, or contract issues and escalate concerns when necessary.
• Keep management informed of file status and anticipated challenges.

Contract Review & Document Management

• Review purchase agreements, listing agreements, addendums, commission agreements, settlement statements, and closing documents.
• Verify contract terms, deadlines, contingencies, commissions, and closing requirements.
• Identify missing signatures, missing documents, conflicting terms, or potential issues before they create delays.
• Ensure documents are properly executed, organized, stored, and distributed.
• Maintain complete and accurate transaction files.
• Ensure transaction documentation is complete, accurate, and compliant with company requirements.

Title Company Coordination

• Open files with title companies and provide required documentation.
• Coordinate contracts, seller information, buyer agreements, addendums, invoices, payoff requests, entity documents, POAs, and supporting paperwork.
• Follow up on title commitments, liens, payoffs, probate issues, settlement statements, signing appointments, funding status, and closing schedules.
• Work directly with title personnel to resolve issues and remove obstacles to closing.
• Communicate title-related updates and risks to management promptly.

Seller, Buyer & Agent Communication

• Serve as a primary point of contact during the closing process.
• Build and maintain strong working relationships with title companies, agents, sellers, buyers, and other transaction stakeholders.
• Communicate professionally with sellers, agents, buyers, title companies, and internal team members.
• Coordinate inspections, walkthroughs, signings, access requests, and closing logistics.
• Answer process-related questions and keep all parties informed throughout the transaction.
• Maintain a high level of professionalism during challenging conversations or unexpected issues.

Problem Solving & Closing Management

• Proactively identify issues that may impact closing.
• Coordinate solutions with title companies, agents, sellers, buyers, and management.
• Track contract extensions, amendments, inspection resolutions, title curative items, and closing delays.
• Drive transactions toward resolution instead of simply reporting problems.
• Take ownership of getting deals across the finish line.

Tools We Use

• FreedomLogic CRM
• Google Sheets
• Gmail
• Dialpad
• Discord
• PDFfiller
• DocuSign and similar signature platforms
• Title company portals and communication systems

Required Experience

• Experience coordinating U.S. residential real estate transactions from contract through closing.
• Experience working directly with title companies.
• Experience reviewing contracts, addendums, and closing documents.
• Strong understanding of real estate transaction timelines and closing processes.
• Ability to independently manage multiple active files simultaneously.
• Excellent communication and follow-up skills.
• Strong organizational ability and attention to detail.
• Ability to identify problems early and communicate solutions clearly.
• Strong sense of urgency and accountability.

Strongly Preferred

• Investor transactions.
• Wholesale real estate transactions.
• Retail listing transactions.
• Title company experience.
• Escrow experience.
• Real estate brokerage experience.
• Experience handling complex transactions involving title issues, probate, liens, multiple contracts, contract amendments, or retail buyers.
• Experience coordinating transactions involving both sellers and end buyers.

Typical Workload You should be comfortable managing multiple active transactions at various stages simultaneously. Transaction volume will vary, but organization, responsiveness, and follow-through are critical. Schedule Full-time position. Availability during U.S. business hours is required. Flexibility around closings and urgent transaction matters is expected. What Success Looks Like Success in this role means:

• Files stay organized and on track.
• Title companies receive what they need quickly.
• Sellers and agents remain informed.
• Problems are identified early and addressed proactively.
• Deadlines are met.
• Closings happen smoothly.
• Management always knows the status of every file.
• Deals make it to the closing table with minimal surprises.

Application Questions (Required)

• How many U.S. residential real estate transactions have you personally coordinated from contract to closing?
• Have you worked for a title company, brokerage, wholesaler, investor, or transaction coordination company? Please explain.
• What is a title commitment, and what are some common issues that can delay closing?
• Describe the most complicated real estate transaction you have successfully helped close.
• What is the largest number of active files you have managed at one time?

How to Apply

Please submit your resume along with your answers to the application questions above. Qualified candidates should have direct experience managing U.S. residential real estate transactions and be comfortable taking ownership of files from contract through closing. Pay: $55,000.00 - $75,000.00 per year Benefits:

• Flexible schedule

Work Location: Remote