Research Administrator (Remote) – Department of Medicine

Scheduled Hours 40 Position Summary Plays a vital role in the sponsor project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. Supports faculty, center directors, and staff throughout the pre-award stage of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance. Manages a portfolio of faculty post award and payroll sourcing activities with minimal supervision/oversight for a research-intensive department. May manage grants for Research Centers.

Job Description

Primary Duties & Responsibilities:

• Oversees the department’s research administration. Identifies areas needing improvement and suggests solutions providing procedures for senior leadership to approve/implement.
• Prepares, monitors, analyzes, manages and reports research division budgets.
• Supervises and trains others in the submission of grant and contract proposals.
• May oversee the submission and post award activities of research or clinical trial studies.
• Supervises payroll function, identifies and assigns payroll to appropriate sources, designs and implements tracking system to monitor activity.
• Supervises the purchasing function, ensuring maximum utilization of funds.
• Prepares and manages annual salary planning process.
• Responsible for communicating and administering all policies and procedures to faculty and staff.
• Monitors compliance of faculty and staff with internal and external policies and procedures in the appropriate conduct of research.
• Maintains personnel records; directly oversees scheduling of employees, evaluation process and personnel problems (i.e. counseling measures and discharge of personnel).
• Reviews and screens job applications and applicants; conduct interviews, hire and/or make recommendations for hiring new personnel.
• Periodically reviews all non-academic appointments to ensure that appropriate job descriptions, titles and salaries are continuously maintained.
• Recommends and participates in development and implementation of decisions, policies & procedures; identify and implement best practices and innovations.
• Implements and maintains procedures to ensure efficient work flow; responsible for the proper training of staff.
• Maintains professional public relations and efficiently handles complaints.
• Serves as liaison in matters relating to research activities between the Department, School, University, outside agencies and collaborative institutions.
• Completes special projects as directed by senior leadership.
• Organizes and attends meetings and conferences and participate in various Departmental and University committees.
• Maintains confidential files. Working Conditions: Job Location/Working Conditions
• Normal office environment. Physical Effort
• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement. Equipment
• Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Education: Required Qualifications Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications: No specific certification is required for this position. Work Experience: Relevant Experience (4 Years), Grants Administration (2 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. Preferred Qualifications: More About This Job
• Knowledge of S2S and SUBS systems.
• Knowledge of agency guidelines. Education: Preferred Qualifications Master's degree Certifications: No additional certification unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Adobe Acrobat, Analytical Thinking, Computerized Accounting, Computer Literacy, Deadline Management, Grant Administration, IBM Cognos Analytics, Interpersonal Communication, Learning New Technologies, Learning Systems, Maintaining Composure, Microsoft Excel, Microsoft Word, Oral Communications, Regulatory Compliance, Supervisory Management, Workday Software, Written Communication Grade G13 Salary Range $65,900.00 - $112,700.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email Candid