[Remote] VP Finance

Note: The job is a remote job and is open to candidates in USA. QSIC is a Series B SaaS + hardware company that powers in-store audio and advertising for some of the world’s largest retailers. The VP Finance will oversee the finance function, manage a team, and contribute strategically to scaling the business while ensuring compliance and financial operations are optimized.

Responsibilities

• Own the month-end and quarter-end close process across US, EMEA, MX and Australian entities. Drive close timelines from current state (3–4 weeks) toward 10 business days
• Oversee revenue recognition (ASC 606) for multi-element arrangements: SaaS subscriptions, hardware sales, advertising revenue share, and managed services
• Manage consolidation across 4+ entities
• Own the annual audit relationship (PwC Australia statutory audit, US compilation) and drive audit-readiness year-round
• Manage multi-state sales tax compliance (Avalara), reseller certificate compliance, state income tax filings, and Secretary of State registrations across 42+ states
• Oversee subcontractor compliance (1099, W-9, state-level contractor rules) for a large installer network
• Coordinate US federal and state income tax, government grants (R&D), and transfer pricing documentation
• Own music licensing compliance (SoundExchange, SESAC, APRA AMCOS) with support from legal
• Drive the finance systems roadmap: Xero (GL), Salesforce (order-to-cash), Avalara (tax), Aleph (FP&A), Ramp (expenses), and evaluate consolidation/reporting tools
• Build a documented internal control framework appropriate for Series B, progressing toward SOC 2 readiness
• Own procurement workflows, vendor onboarding, and spend approval processes
• Implement and manage AP/AR automation (ApprovalMax, Dext) and banking controls
• Manage 4–6 direct and indirect reports across US and offshore (Philippines). Set priorities, run weekly team meetings, and build a culture of accountability and continuous improvement
• Hire and onboard 2–3 new team members in the first 12 months (Compliance Analyst, Senior Accountant, potential AU Junior Analyst)
• Develop the offshore team’s capabilities — move from task execution toward independent ownership of recurring processes
• Partner with the CFO on board reporting, investor materials, and capital planning
• Support deal modelling and pricing analysis with FP&A for new client opportunities as needed
• Own the annual budgeting process end-to-end: coordinate with department heads, build and maintain the consolidated budget model, track actuals vs budget, and present variance analysis to the CFO and SLT
• Contribute to rolling forecasts and scenario planning alongside FP&A
• Provide financial input on new market expansion (compliance, entity setup, tax implications)

Skills

• 8–12+ years of progressive finance experience, including at least 3 years in a leadership role (Controller, Sr Controller, Director of Finance, or VP Finance) at a high-growth SaaS or technology company
• Deep experience with US multi-state tax compliance (sales tax, income tax, registrations)
• Hands-on experience with revenue recognition for multi-element arrangements (ASC 606)
• Track record of building or significantly improving month-end close processes
• Experience managing distributed teams (onshore + offshore)
• CPA, CA, or equivalent professional qualification
• Technology fluent — comfortable with SaaS products, AI tools, and automation. You should be someone who actively seeks out technology to improve workflows
• Advanced Excel skills — you live in spreadsheets. Comfortable building complex financial models, pivot tables, lookups, and dynamic reporting from scratch. Ai (Claude) supported
• Experience at a SaaS + hardware company (mixed revenue models, inventory, logistics)
• Big 4 (PwC, Deloitte, EY, KPMG) or consulting background
• International operations experience (Australia, APAC)
• Experience with Xero, Salesforce, Avalara, Ramp, or Aleph
• Exposure to equity administration (ESOP/409A) and investor reporting
• Experience preparing for or supporting a Series C/D fundraise

Benefits

• Remote-friendly culture with a global team spanning the US, Australia, and the Philippines.

Company Overview