[Remote] STAR Administrative Assistant IV

Note: The job is a remote job and is open to candidates in USA. Mindlance is a company that provides a supportive environment for career development. They are seeking a STAR Administrative Assistant IV to manage various administrative functions, support executives, and ensure compliance with corporate policies.

Responsibilities

• Responsible for all administrative functions (Omnichannel): calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling Teams Meetings and Telepresence setups, and acting as a liaison for remote access issues
• Provides general administrative support
• Takes meeting notes
• Manage and update agendas and monthly business updates
• Effectively monitors manager and team calendars, proactively solves conflicts
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
• Interacts with high-level executives and manages confidential or business-sensitive information
• May include some support for tracking budget expenditures
• Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations
• Orders business cards and stationery as needed
• Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
• Coordinates new employee office set-ups and onboarding
• May train/coordinate work for new administrative assistants
• Operates with general instruction and some supervision
• Safeguard’s company confidential information
• Fully understand assigned tasks and any associated expectations
• Ask for clarification as needed
• Understand the deadlines and deliverables
• Communicate any obstacles that prevent completion of any deadline
• Provide status updates prior to any deadline
• Be a good listener
• Demonstrate strong Critical Thinking Skills
• Be Accountable and Responsible for actions/mistakes
• Challenges the team to always do better
• Prioritizes own work, balancing multiple requests for assistance
• Establishes good working relationships with client areas; builds rapport and trust with others

Skills

• 7+ years previous admin experience supporting executives
• Must have Intermediate to advance knowledge of Microsoft Office Suite, Teams, SharePoint Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements
• “Make it happen” spirit & attitude as well as persistence
• Adaptive learner that grasps information quickly and adapts to changes that may happen daily
• Some college preferred
• Some leadership or supervisory experience desired
• Experience working in pharmaceutical company is strongly preferred

Benefits

• Various technology and training are available for anyone looking to expand and improve their current skill levels.
• Leadership support to drive your career into areas of interest to meet your passion and career goals.
• Flexible schedules in many cases, dependent on the specific team with whom you work.
• Collaborative team environment; creating a positive experience for those working at here.
• Inter-Campus shuttles to get you from building to building with on demand service that allows you to make the most of your workday.
• Complimentary shuttle service from the Metro to the campus (depending on the region/campus).
• Complimentary coffee service throughout their locations (depending on the region/campus).

Company Overview

Company H1B Sponsorship