[Remote] Staff Accountant

Note: The job is a remote job and is open to candidates in USA. NatureServe is the authoritative source for biodiversity data throughout North America, and they are seeking a Staff Accountant to manage day-to-day accounting operations. The role involves overseeing general ledger activities, accounts payable, payroll processing, and financial reporting to ensure the accuracy of financial records.

Responsibilities

• Prepare and post journal entries and maintain accurate general ledger accounts
• Perform monthly, quarterly, and year-end close activities
• Reconcile balance sheet accounts
• Assist with bank and credit card reconciliations
• Review and process employee expense reports (TERs) and reimbursements in Deltek
• Own full-cycle accounts payable including invoice review and coding, vendor communication, payment processing (ACH/wire/bill pay/vendor portals), and applying payments in Deltek
• Manage daily bank transactions, perform GL vs. bank reconciliations, and prepare daily cash and AP projection reports for senior leadership
• Review and approve GL coding in Rippling, perform credit card and expense reconciliations, and manage statement imports and matchingProcess bi-weekly payroll in Deltek, reconcile against Rippling, resolve discrepancies between the two systems, manage payroll AP invoices, perform salary accrual reconciliation, and handle employee onboarding/offboarding updates
• Analyze financial data and investigate variances
• Maintain supporting documentation for all accounting transactions
• Assist in preparation of financial statements and internal reports
• Support audit requests and ensure compliance with company policies and procedures
• Help improve accounting processes and support automation initiatives
• Collaborate cross-functionally with other departments (e.g., Programs, HR, Operations, FP&A)
• Provide junior accounting support as needed to ensure full coverage of departmental accounting need

Skills

• Bachelor's degree in Accounting, Finance, or related field
• 3+ years of accounting experience, including AP, payroll, and reconciliations
• Strong understanding of GAAP and basic accounting principles
• Experience with accounting systems (e.g., Deltek, NetSuite, SAP, or similar ERP)
• Strong Excel skills and comfort working with accounting and payroll systems (Rippling or similar payroll/HR platforms)
• Own all month-end close deadlines, including journal entries, full balance sheet reconciliations, and Rippling close process
• Strong analytical and problem-solving skills
• Demonstrated ability to stay organized, prioritize tasks, and work independently in a fully remote environment
• Coursework or training in nonprofit accounting principles
• Familiarity with 1099 compliance and nonprofit revenue classification
• Strong communication and collaboration skills, with the ability to stay connected and responsive in a remote work environment and participate in team discussions as needed during working hours
• High attention to detail and ability to meet recurring deadlines with accuracy
• Comfortable working with cloud-based accounting tools and reporting platforms

Benefits

• Health care coverage
• Flexible spending accounts (FSAs)
• 401(k) plan with a 6% employer match
• Parental leave
• Accrued sick and vacation time
• Floating holidays
• Life insurance and disability coverage
• Employee assistance program (EAP)
• Additional benefits to support life and workplace well-being

Company Overview