[Remote] Senior Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. American Society for Microbiology is seeking a Senior Administrative Assistant to provide high-level administrative, budgeting, and financial support to the Chief Strategy Officer and various departments. This role involves coordinating workflows, managing resources, and supporting strategic priorities to ensure efficient operations within the division.

Responsibilities

• Provide support to the Chief Strategy Officer, including calendar management, meeting coordination, and submitting expense reports
• Plan and perform administrative, financial, and technical office duties to ensure timely, accurate, and efficient operations
• Provide administrative support across multiple teams, including Federal Affairs, Governance/PIAA, Marketing and Communications, and Meetings
• Coordinate meetings, prepare materials, and track follow-up actions to support cross-functional initiatives and leadership priorities
• Maintain organized records, files, and tracking systems, ensuring accuracy, confidentiality, and accessibility of information
• This position description is not intended to be an exhaustive list of responsibilities. Incumbents may be required to perform other duties as assigned

Skills

• High-level administrative support experience
• Budgeting and financial support experience
• Strong organizational and problem-solving skills
• Effective communication with internal and external stakeholders
• Ability to coordinate workflows and manage resources
• Experience in project management
• Ability to maintain organized records, files, and tracking systems
• Proficiency in using standard office equipment and technologies
• Presentation and written communication skills
• Ability to instill trust and gain confidence of others
• Self-development and seeking growth opportunities
• Ability to drive results and achieve goals
• Knowledge of effective work processes and continuous improvement
• Collaborative mindset and ability to build partnerships
• Recognition of the value of different perspectives and cultures
• Decision-making skills that keep the organization moving
• Ability to work in a primarily sedentary role with prolonged periods of sitting
• Reliable internet connection and suitable home office setup

Benefits

• Medical, dental, and vision coverage
• Retirement benefits
• Paid time-off
• Other employee wellness programs

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