[Remote] Senior Accounts Payable Specialist

Note: The job is a remote job and is open to candidates in USA. Alto Pharmacy is a healthcare technology company focused on enhancing patient care and outcomes. They are seeking a highly organized Senior Accounts Payable Specialist to manage end-to-end AP operations, vendor oversight, and transaction management in a fast-paced finance environment.

Responsibilities

• Spend Auditing: Review and audit all employee spend within Ramp to ensure compliance with established company travel and expense policies
• Proactive Receipt Collection: Monitor transactions and actively reach out to employees to request missing receipts, memos, or required documentation
• Policy Communication: Serve as the internal point of contact for expense policies, clearly communicating guidelines and helping employees understand "what fits" within company compliance
• Platform Ownership: Issue, manage, and monitor virtual and physical corporate cards to employees and vendors via Ramp
• System Optimization: Assist in refining Ramp workflows, submission policies, and mapping to maximize automation and efficiency
• Invoice & Workflow Management: Review, code, and route invoices for proper approval, ensuring seamless integration between Coupa and Sage Intacct / NetSuite
• Payment Execution: Manage and oversee all outgoing payments, including ACH, wires, manual check payments, and virtual card settlements
• Vendor Management: Handle new vendor onboarding, maintain precise system setups, issue annual 1099 reporting, and serve as the main point of contact for vendor inquiries
• Ledger Accuracy: Reconcile the AP sub-ledger, corporate card statements, and bank accounts to ensure all bills and payments are accurately posted
• Month-End Close: Assist with month-end activities, including preparing expense accruals and reconciling balance sheet accounts
• Discrepancy Resolution: Investigate and resolve billing discrepancies by reconciling vendor accounts against monthly statements
• Policy & Documentation: Review existing AP/T&E policies. Evaluate, recommend, and implement changes to boost efficiency and internal controls. Maintain up-to-date process documentation
• Internal Training: Act as the internal champion for AP and T&E processes, providing clear training and support to team members across all levels of the company

Skills

• Experience: 3–5 years of progressive, high-volume accounts payable and expense management experience
• Education: Bachelor's degree in Finance, Accounting, or a related field (or equivalent hands-on experience)
• Tech Stack Expertise: Must-Have: Hands-on experience with Coupa and Sage Intacct (experience with NetSuite is a strong plus)
• Highly Preferred: Prior experience administering Ramp (or a similar modern spend management platform like Brex/Navan)
• Strong understanding of AP processes, invoice workflows, vendor management, reconciliations, and month-end close procedures
• Proven ability to manage large transaction volumes while maintaining exceptional attention to detail and accuracy
• Experience working across multiple systems simultaneously in fast-paced, deadline-driven environments
• Strong analytical, organizational, and problem-solving skills
• Excellent communication and cross-functional collaboration abilities
• Proficiency in Excel including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions
• 5+ years of full-cycle Accounts Payable experience in high-volume, fast-paced environments
• Hands-on experience with AP automation and ERP systems including Ramp, NetSuite, Coupa, Sage Intacct, SAP, or similar platforms
• Strong understanding of invoice processing, 2-way and 3-way matching, purchase orders, vendor management, expense reporting, and payment processing
• Experience processing high transaction volumes with strong accuracy and attention to detail
• Ability to manage multiple priorities, deadlines, entities, and systems simultaneously
• Experience supporting month-end close activities including accruals, reconciliations, and AP aging analysis
• Proficient in Microsoft Excel including pivot tables, VLOOKUP/XLOOKUP, filtering, and reconciliations
• Strong problem-solving skills with the ability to investigate discrepancies and independently resolve issues
• Excellent organizational, communication, and cross-functional collaboration skills
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
• Experience in healthcare, technology, logistics, manufacturing, or other high-growth industries is a plus
• Comfortable adapting to new systems, process changes, and automation initiatives

Benefits

• Dental, vision, and multiple group medical plans to choose from
• A 401(k) retirement savings plan
• Group life insurance
• Accidental death and dismemberment (AD&D) insurance
• Flexible spending account (FSA) and health savings account (HSA)
• Commuter benefits
• Employer-paid short-term (STD) and long-term disability (LTD) insurance
• Additional supplemental insurance plans (spouse life insurance, legal insurance, an employee assistance program, home health testing kits, and a fertility medication discount program)
• Flexible vacation time
• Accrued paid sick time
• 10 paid holidays
• (2 floating holidays for full time non-exempt employees)
• Eight weeks of paid parental leave for eligible employees
• Additional paid weeks for the birthing parent
• 4 weeks paid caregiver leave
• A Lifestyle Spending Account allowance each month

Company Overview