[Remote] Seasonal Recruiting & Operations Coordinator

Note: The job is a remote job and is open to candidates in USA. Civitech is a public benefit corporation dedicated to creating a fairer and more equitable democracy. The Seasonal Recruiting & Operations Coordinator is responsible for managing recruitment cycles and supporting operational workflows, ensuring a positive candidate experience and efficient processes.

Responsibilities

• Own the Recruitment Lifecycle: Project manage the hiring process, serving as the primary point of contact for candidates and hiring managers. Manage job postings, resume review workflows, logistics, interview scheduling, and candidate communications
• Candidate Experience: Ensure an empathetic, transparent, and prompt candidate experience from initial application through to the final decision
• Onboarding & Offboarding: Project manage the new hire onboarding experience for seasonal staff (sending offer letters, setting up systems access, inputting data, and scheduling training sessions). Assist with smooth offboarding processes and asset retrieval at the end of the season
• Daily Operational Support: Assist the Operations team with high-priority tasks, including managing incoming candidate and vendor inquiries, processing state-specific onboarding requirements, and supporting employment verifications
• Special Projects: Partner with Operations team and CEO office on special projects as needed
• Systems Management: Ensure high data integrity across our HR and recruiting tech stack, actively maintaining records within tools like Lever, Greenhouse, Rippling, and Asana

Skills

• Proven track record coordinating high-volume recruitment cycles or supporting People/Operations functions, preferably in a fast-paced or startup environment
• Exceptional Organization & Detail-Orientation
• Excellent written and verbal communication skills, with a focus on delivering a warm, professional candidate experience and collaborating effectively via asynchronous tools (Slack, Asana, email)
• Comfortable navigating the fluid priorities of seasonal hiring while maintaining strict confidentiality regarding candidate and employee data
• Able to quickly learn and manage technical systems for Operations and HR functions
• Previous experience using Greenhouse and Rippling
• Previous work in or exposure to the political, progressive, or civic technology space

Company Overview