[Remote] Proposal Coordinator and Technical Writer

Note: The job is a remote job and is open to candidates in USA. Onterris is a leading global environmental solutions company committed to advancing the way of life while protecting the environment. As a Proposal Coordinator and Technical Writer, you will develop, coordinate, and deliver high-quality proposals and technical documents in the environmental engineering industry, collaborating with multi-disciplinary teams to create compelling narratives.

Responsibilities

• Lead the planning, development, and submission of high-quality proposals for environmental engineering projects, ensuring compliance with client and regulatory requirements
• Analyze RFPs and solicitation documents to understand client needs, develop proposal outlines, and ensure all responses are compliant, concise, and strategically positioned to highlight differentiators
• Collaborate with subject matter experts, project managers, and sales, to gather and integrate technical content and insights that shape compelling proposal narratives
• Write, edit, and format both technical and non-technical sections—including project descriptions, methodologies, executive summaries, and personnel resumes—clearly articulating the organization’s value propositions and win themes
• Manage proposal timelines, milestones, and deliverables, coordinating input from various stakeholders to ensure timely submission
• Lead or support proposal kickoff meetings, content planning sessions, and review cycles to ensure proposals and strategically aligned and high quality
• Ensure all proposal materials are persuasive, accurate, and tailored to maximize win potential, maintaining clarity, consistency, and alignment with RFP specifications
• Develop and maintain a repository of standard responses, case studies, and project summaries to streamline future proposal development and support continuous improvement
• Translate complex technical information into clear, persuasive, and client-focused content for both technical and non-technical audiences
• Coordinate graphics, charts, and visual elements with designers and/or technical staff to enhance the clarity and impact of proposal content
• Maintain records of proposals, outcomes, and feedback to inform future strategies and enhance proposal quality
• Participate in post-submission debriefs and lessons learned sessions to continuously improve proposal processes and win strategies

Skills

• Bachelor's degree in a Science or Engineering field, Communications, Technical Writing, English, or a related field considered an asset
• 5-10+ years of experience in proposal coordination or technical writing, with a focus on bids in the environmental engineering field targeting energy, mining or infrastructure sectors
• Demonstrated experience responding to public sector procurements such as RFPs, RFQs, RFSQs, and Statements of Qualifications (SOQs)
• Exceptional written and verbal communication skills, with the ability to translate complex technical concepts into clear and compelling narratives
• Advanced proficiency in Microsoft Office Suite (Word, SharePoint, etc.)
• Strong organizational skills and attention to detail
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Collaborative approach and ability to work with cross-functional teams
• Must be able to work full-time hours, with flexible scheduling options
• Shipley, APMP, or other similar certifications/training are desired
• Experience with proposal management and documentation tools (e.g., Adobe Acrobat, InDesign, Loopio) is an asset

Benefits

• Benefits
• RRSP matching
• Vacation days
• Sick days
• Flexible work hours and schedules
• Team-based work
• Cross-training opportunities

Company Overview