[Remote] Operations, Finance & Contracts Coordinator

Note: The job is a remote job and is open to candidates in USA. MedTech Innovator is the world’s largest life science accelerator, committed to improving human health by supporting startups and scale-ups that are transforming healthcare. The Operations, Finance & Contracts Coordinator will support agreement administration, financial operations, and compliance tracking while providing essential administrative support across multiple initiatives.

Responsibilities

• Prepare, distribute, track, and manage contractor, consultant, subject matter expert (SME), and vendor agreements using established templates and processes
• Maintain agreement records, amendments, execution dates, and supporting documentation
• Collect and manage required documentation, including resumes, CVs, tax forms, and onboarding materials
• Serve as a point of contact for agreement-related administrative questions and follow-up
• Develop and maintain templates, forms, SOPs, and related documentation to support efficient agreement administration
• Process accounts payable, code invoices to the correct program or cost center, route for approval, and submit for payment in a timely manner
• Track accounts receivable, monitor incoming payments, follow up on outstanding receivables, and flag discrepancies for resolution
• Maintain organized, complete financial records: receipts, backup documentation, expense reports, and invoice files
• Support budget tracking across programs and cost centers, flagging variances between actuals and plan for leadership review
• Maintain financial tracking dashboards and records in accounting software and related systems
• Coordinate with the bookkeeper by providing documentation, schedules, and backup materials on a timely basis to support monthly close and audit readiness
• Assist with expense categorization and coding in accordance with organizational and program-specific requirements
• Facilitate onboarding of contractors, consultants, SMEs, and vendors within payment systems
• Track invoice submissions and follow up on outstanding invoices, payment setup requirements, and supporting documentation
• Review invoices for completeness, accuracy, and compliance with organizational requirements before routing for payment
• Maintain invoice payment records and tracking systems
• Prepare reports related to agreement status, invoicing activity, payment processing, and outstanding actions
• Support compliance activities related to federally funded programs, including conflict of interest documentation and record management
• Assist with onboarding SMEs, contractors, and vendors, ensuring completion of required compliance documentation
• Maintain financial and operational records in accordance with federal grant and contract requirements, supporting audit readiness

Skills

• Highly organized and detail-oriented, with strong administrative, operational, and financial coordination skills
• Comfortable managing multiple priorities and deadlines simultaneously in a fast-paced environment
• Strong communicator with the ability to work effectively across internal and external stakeholders
• Proactive, adaptable, and solutions-oriented, with the ability to operate independently in a remote setting
• Experienced in finance coordination, accounting operations, contracts administration, operations, or related fields (ideally in a nonprofit, government-adjacent, or mission-driven organization)
• Comfortable working with agreements, invoicing systems, expense tracking, financial recordkeeping, trackers, reporting tools, and process documentation
• Proficient with tools such as QuickBooks Online, Bill, or comparable accounting software; Google Workspace, Microsoft Office, Excel, Slack, Zoom, and related collaboration platforms
• Bachelor's degree required; equivalent experience will be considered
• Familiarity with federally funded, contract-funded, grant-funded, or compliance-oriented programs

Benefits

• Medical, dental, and vision benefits
• Generous PTO and holiday schedule
• Fully remote work environment
• Minimal travel requirements

Company Overview