[Remote] Grant Administration Analyst

Note: The job is a remote job and is open to candidates in USA. Hanger, Inc. is the world's premier provider of orthotic and prosthetic services and products. The Grant Administration Analyst is responsible for the accounting and coordination for multiple sub-entities related to government grant projects, including financial analysis, administration, and compliance throughout the full grant lifecycle.

Responsibilities

• Timely processing of A/P, A/R and G/L entries for financial statement preparation by the accounting team
• Timely preparation of payroll data to allow for necessary time and effort tracking for labor distribution certification
• Timely review, analysis and summary of monthly research grant financial transactions, for allowability (e.g. costs w/in allowed per diem amounts), allocability, reasonableness, budget availability, proper approval, consistent treatment, and adequate supporting documentation before charging costs to grant-funded projects to ensure these costs comply with sponsor requirements
• Monitor grant expenditures against approved budgets and periods of performance; research variances, identify potential compliance issues, and support corrections or budget revisions as needed
• Prepare and/or support monthly reimbursement requests, invoices, cash drawdowns, financial status reports to sponsors (e.g., FFRs), and other required grant financial submissions
• Support the set up new grant awards in the Quickbooks accounting system, including project codes, cost centers, budgets, funding source identifiers, indirect cost rates, billing terms, and reporting requirements
• Liaison between research and accounting / finance teams and adjust project tracking for items such as re-budgets
• Input and output information, data, and financials between local business or department ERP systems and corporate ERP systems as needed
• Support the development and submission of grant proposals including budget development, document drafting and execution (e.g., letters of support), and grant portal navigation for document upload and submission
• Monitor and maintain active registrations with various government entities (eRA Commons, Grants.gov etc.)
• Establish and maintain grant award files to coordinate grant administrative functions such as, contract review and tracking for changes from previously executed grant awards, deliverable and report tracking, filing deadlines, invention reporting, contract summaries, budget records, and supporting documentation for each grant and sub-entity. Maintain these databases/systems and provide reports to staff and leadership as needed
• Monitor contract timelines and modifications including amendments, extensions, budget modifications, prior approval requirements, etc
• Maintain audit-ready documentation for all grant activity to manage required financial audits, including award notices, contracts, amendments, invoices, payroll support, procurement records, approvals, correspondence, financial reports, and closeout documentation
• Assist in ensuring compliance with grant-specific rules and regulations (e.g., FCOI, research misconduct). Create internal policies/SoPs/trainings as needed to maintain compliance
• Support subrecipient, contractor, consultant, and vendor administration, including risk assessment, document preparation/collection/routing (including signature tools), invoice review, contract tracking, payment support, monitoring requirements, and compliance documentation
• Track grant-funded equipment, supplies, and other property purchased with government funds, including inventory, use, disposition, and supporting documentation. Ensure proper processes are followed (e.g., receiving multiple quotes when required) for equipment acquisition
• Coordinate grant closeout activities, including final financial reports, final invoices, budget reconciliations, deliverable confirmation, equipment/property disposition, and record retention
• Coordinate with project leaders, accounting, payroll, legal, procurement, compliance, human resources, external auditors, and government agency contacts to support accurate grant administration
• Oversee general office functions to maintain a positive and productive work environment

Skills

• Bachelor's degree in Research Administration, Business Administration, Accounting, Public Administration or related field
• 6-8 years of experience in Grants Administration/Management and Accounting/Bookkeeping
• Experience with federal, state, or local government grants
• Experience with financial and accounting software
• Familiarity with ERP systems such as Oracle
• Knowledge of grant preparation and administration, program monitoring, budget development, accounts payable/receivable, and procurement
• Strong written and oral communication skills
• Proficiency in financial management systems (e.g., Oracle and Quickbooks) and tools such as Excel and Smartsheet
• Ability to interpret complex regulatory language and translate it into operational procedures
• Familiarity with general payroll and accounting/bookkeeping practices
• Act with integrity in all ways and at all times, remaining honest, transparent, and respectful in all relationships
• Keep the patient at the center of everything that you do, building lifelong trust
• Foster open collaboration and constructive dialogue with everyone around you
• Continuously innovate new solutions, influencing and responding to change
• Focus on superior outcomes, and calibrate work processes for outstanding results
• Must have, or be eligible to obtain, a valid driver's license and driving record within the standards outlined within Hanger's Motor Vehicle Safety Policy and Procedures
• Professional Certification in Research Administration (Certified Research Administrator; CRA/CPRA)
• QuickBooks experience
• Audit support experience

Benefits

• Annual bonus: up to 5% of base pay depending on bonus criteria
• Competitive Compensation Packages
• 8 Paid National Holidays & 4 additional Floating Holidays
• PTO that includes Vacation and Sick time
• Medical, Dental, and Vision Benefits
• 401k Savings and Retirement Plan
• Paid Parental Bonding Leave for New Parents
• Flexible Work Schedules and Part-time Opportunities
• Generous Employee Referral Bonus Program
• Mentorship Programs- Mentor and Mentee
• Student Loan Repayment Assistance by Location
• Relocation Assistance
• Regional & National traveling CPO/CO/CP opportunities
• Volunteering for Local and National events such as Hanger’s BAKA Bootcamp and EmpowerFest

Company Overview