[Remote] Executive Assistant

Note: The job is a remote job and is open to candidates in USA. Brightline is redefining pediatric behavioral health care for families across the country, and they are looking for an Executive Assistant to support their C-suite leaders. This role involves managing complex calendars, coordinating travel, and ensuring efficient executive operations to help drive the company's growth and impact in the healthcare sector.

Responsibilities

• Manage complex, dynamic calendars for multiple C-suite executives — proactively resolving conflicts, prioritizing requests, and anticipating scheduling needs before they arise
• Coordinate domestic and international travel logistics including flights, hotels, ground transportation, and itineraries
• Prepare executives for meetings by compiling briefing documents, agendas, background materials, and talking points
• Handle correspondence, draft communications, and respond to inquiries on behalf of executives with appropriate judgment and discretion
• Track action items and follow-ups from executive meetings to ensure nothing falls through the cracks
• Process expense reports and manage reimbursements accurately and on schedule
• Coordinate logistics for leadership team meetings, offsites, board prep, and company-wide events — including venue sourcing, catering, tech setup, and materials
• Maintain organized filing systems and document management for executive-level materials
• Support onboarding for new senior leaders and manage relationships with key external stakeholders and vendors
• Serve as a key point of contact across Brightline's teams on behalf of supported executives
• Partner with other executive assistants and operations staff to ensure seamless coordination across the leadership team
• Handle confidential and sensitive information with the highest level of integrity and discretion
• Identify opportunities to streamline processes and improve the efficiency of executive operations

Skills

• 5+ years of experience as an executive assistant, ideally supporting C-suite leaders in a fast-paced, growth-stage environment
• Exceptional organizational skills and a proven ability to manage competing priorities across multiple executives simultaneously
• Strong written and verbal communication skills — comfortable drafting polished communications on behalf of senior leaders
• High emotional intelligence and the ability to work effectively with a wide range of personalities and communication styles
• Absolute discretion and sound judgment when handling sensitive, confidential information
• Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and virtual meeting tools (Zoom, Slack)
• Proactive, solutions-oriented mindset — you spot problems before they happen and come prepared with options
• Experience in healthcare, health tech, or a mission-driven startup environment

Benefits

• Medical, Dental, Vision, Long-Term Disability, Life Insurance, Flexible Spending Account, and 401k
• 12 Company Holidays + Floating Holidays, Holiday Shutdown, Flexible Time Off, Parental Leave
• Health and Wellness Stipend, Home Office Reimbursement and Professional Development Reimbursement
• Stock Options

Company Overview

• Brightline is a therapy and psychiatry practice that delivers pediatric, teen, and parental mental health care to families It was founded in 2019, and is headquartered in San Mateo, California, USA, with a workforce of 201-500 employees. Its website is https://www.hellobrightline.com.