[Remote] Events Marketing Coordinator
Note: The job is a remote job and is open to candidates in USA. Agora is the global leader in real-time engagement, providing developers with powerful APIs to embed real-time conversational AI and other features into applications. They are seeking a highly organized and creative Events Marketing Coordinator to manage event logistics and promotion, ensuring a seamless brand experience across various events.
Responsibilities
- Own and organize the master events calendar, balancing a mix of virtual webinars, in-person meetups, and industry conferences
- Research venues, request quotes (RFPs), negotiate pricing, and finalize contracts for venues, food & beverage (F&B), and A/V needs
- Manage the technical setup for virtual events (Webinars, etc.), ensuring a smooth run-of-show
- Monitor event spend to ensure all activations stay within the allocated budget
- Build and manage event registration pages (using Luma, Partiful, or similar platforms), including configuring ticket types and automated confirmation emails, and other management details
- Collaborate with the marketing team to brief and produce assets, including social media graphics, email invites, brochures, one-pagers, and on-site signage
- Draft and schedule pre-event promotional emails and "know before you go" logistics emails to attendees
- Act as the central point of contact, keeping internal teams (Sales, Marketing, Leadership) informed of timelines, deliverables, and responsibilities
- Manage the ordering and shipping of event swag, booth materials, and marketing literature to event sites
- Gather feedback, compile attendee data, and report on key metrics (registrants vs. attendees, ROI) to inform future event strategies
Skills
- 3+ years of experience in Event Marketing, Field Marketing, or Event Operations
- Must be based in the US
- Proficiency with event platforms (specifically Luma), virtual conferencing tools and project management tools (ClickUp, Asana, Notion, or similar)
- Strong written communication skills; ability to write clear operational emails and compelling marketing copy
- A master of timelines. You can manage multiple vendors and deadlines without letting details slip through the cracks
- Comfortable reading contracts and negotiating costs with venues and vendors
- Experience with design tools like Canva or Figma (for light edits to assets)
- Experience with CRM platforms (HubSpot, Salesforce) for tracking attendee leads
Company Overview