[Remote] Accounts Payable Specialist
Note: The job is a remote job and is open to candidates in USA. Agile Defense is a company focused on bringing adaptive innovation to support national missions through advanced technologies and agility. The Accounts Payable Specialist is responsible for ensuring timely and accurate processing of vendor invoices and payments while maintaining compliance with company policies and supporting month-end close activities.
Responsibilities
- Process vendor invoices, ensuring accuracy, proper coding, and timely entry into the accounting system
- Perform three-way match (PO, receipt, invoice) where applicable
- Prepare and process weekly check runs, ACH, and wire transfers
- Monitor accounts to ensure payments are up to date and resolve invoice/payment discrepancies
- Review and Approve Expense Reports
- Reconcile vendor statements and respond to inquiries promptly and professionally
- Review and process employee expense reports in compliance with company policy
- Assist with month-end close by preparing accruals and reconciliations related to AP
- Maintain vendor files, including setup and updates in the accounting system
- Support audits by providing documentation and responding to requests
Skills
- 2+ years of experience in Accounts Payable
- Hands-on experience with Deltek Costpoint Accounts Payable module
- Experience with Deltek Costpoint Expense module (processing and reviewing expense reports)
- Strong knowledge of AP processes, including invoice processing, three-way match, and payment methods
- High attention to detail and accuracy in handling financial data
- Strong organizational and time management skills with the ability to meet deadlines
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
- Effective communication skills to interact with vendors, employees, and internal departments
- Background in government contracting and understanding of compliance requirements
- Experience with audits and preparing supporting documentation
- Familiarity with ACH, wire, and international vendor payments
Company Overview
Company H1B Sponsorship