[Remote] Accounts Payable Specialist

Note: The job is a remote job and is open to candidates in USA. RTM Business Group is a professional development conferences and events company working in various sectors including EdTech and Healthcare. They are seeking a detail-oriented and proactive Accounts Payable Specialist to manage the full-cycle accounts payable process, ensure accurate payment processing, and maintain vendor relationships.

Responsibilities

• Manage the full-cycle accounts payable process, including invoice review, coding, and timely payment processing
• Maintain accurate and up-to-date records of all accounts payable transactions in the accounting system
• Reconcile vendor statements and resolve discrepancies in coordination with internal teams and external vendors
• Ensure proper documentation by matching purchase orders and contracts with invoices
• Prepare and process payment batches, including checks and electronic transfers
• Monitor payment deadlines to ensure on-time disbursements
• Perform credit card and bank reconciliations
• Support month-end close activities and audit preparations
• Maintain compliance with company policies, financial regulations, and internal controls
• Assist in optimizing financial workflows and suggesting process improvements
• Provide accounting support across multiple departments or entities as needed
• Establish and maintain relationships with vendors, addressing inquiries and negotiating payment terms
• Partner with internal departments to resolve payment issues or documentation gaps
• Assist senior finance team members and respond to ad hoc accounting requests
• Calculate commissions based on sales performance and company policy
• Prepare and process timely, accurate commission payments to eligible employees
• Maintain organized records of commission structures, payouts, and supporting data
• Reconcile commission reports with actual sales data and address discrepancies
• Generate reports on commission activity to support payroll and sales leadership

Skills

• Bachelor's degree in Accounting, Finance, or a related field
• 2–3 years of experience in Accounts Payable or a similar accounting/bookkeeping role
• Strong understanding of AP processes, general ledger coding, accruals, and account reconciliations
• Familiarity with GAAP and awareness of tax laws and regulatory compliance
• Proficiency in accounting software (e.g., QuickBooks)
• Skilled in Microsoft Excel, Google Sheets, and other productivity tools for data entry and reporting
• Strong attention to detail, accuracy, and organizational skills
• Effective communication and collaboration skills
• Ability to work independently and cross-functionally within a team
• Experience in conference or events-related industries
• Familiarity with the following tools and platforms: Airtable, Everstage, QuickBooks, HubSpot, Bill.com, Microsoft Office Suite (Excel, Outlook, Word, etc.)

Benefits

• 15+ PTO Days
• Flexible/Hybrid work model (WFH and Remote opportunities)
• Medical/dental/vision coverage
• We offer a 401k matching plan that will begin after 9 months of continuous full time employment, starting on the first month after eligibility
• Pre-tax commuter benefits
• Travel to major cities (all expenses paid)
• Opportunity for lateral and vertical movement within the company, inter/intra departmentally

Company Overview