Program Coordinator
Real Chemistry is a global health innovation company committed to transforming healthcare. The Program Coordinator provides project-related and administrative support for live and virtual programs, serving as a liaison between various stakeholders while ensuring high-quality deliverables.
Responsibilities
- Serve as point of contact for participants, faculty members, sales representatives, and vendors
- Prepare communications and route documents through internal Editorial and QC processes, in preparation for client review/approval
- Create registration website and manage attendance
- Source venues/menus in accordance with client specifications and ensure regulatory compliance
- Coordinate payment with venues
- Assist with audiovisual booking/communication
- Provide on-site manager contract/booking communication
- Prepare, ship, and track on-site box arrival status and reconcile on-site materials
- Assist with post program follow-up
- Assist with program closeout (venue receipts, Sunshine Act reporting preparations, etc)
- Adhere to corporate and industry compliance regulations related to responsibilities
- Daily quality control (QC) responsibility for own work
- Provide occasional support for virtual events, which may include non-standard work hours
- Work schedule/hours: This position requires moderate overnight/weekend travel (up to 20%), and non-standard work hours in accordance with project needs, deadlines, deliverables, event execution, and urgent team requests
- Fulfill other duties and responsibilities as assigned by management
Skills
- Minimum of Associates degree
- Minimum of one-year relevant work experience is required
- Experience working in a team environment and providing customer service
- Proficient in Microsoft Office products (Outlook, Excel, PowerPoint, etc)
- Strong Microsoft Excel experience is highly preferred and will be considered a strong asset in this role
- Experience working in multiple technology platforms (eg, CRM's, SharePoint, Cvent, database platforms)
- BA or BS degree preferred
- Project management or meeting planning experience is a plus
- Cvent experience is highly preferred and will be considered a strong asset in this role
- A love of travel is a bonus
Benefits
- Free snacks to keep you running all day long
- Generous holiday and paid time off
- Options for private medical, dental, and vison plans
- Support in saving for the future
- Mental wellness coaching and support
- Access to more than 13,000 online classes with LinkedIn Learning
- Hybrid role, based in any of our US offices—including Boston, Chicago, Carmel IN, and Lambertville NJ —or remotely within the US, depending on team and business needs
- Moderate overnight/weekend travel (up to 20%)
- Non-standard work hours in accordance with project needs, deadlines, deliverables, event execution, and urgent team requests
- Attendance in the office two days per week, either at a Real Chemistry office or onsite with clients for employees who are within an hour of one of our offices
- Remote work with quarterly in-person collaboration, culture and learning opportunities
Company Overview