Payroll Specialist (US & Canada)

What you’ll love about this role: At 3P Learning, our award-winning Educational learning products – including Mathletics, Reading Eggs, Writing Legends, and Mathseeds – spark a love of learning in millions of kids worldwide. Behind every great product is a great team, and that starts with ensuring our people are supported, paid accurately, and cared for. We’re seeking an experienced Payroll Specialist to own end-to-end payroll operations across the U.S. and Canada. This is a part-time position with a potential for flexibility on the working structure depending on experience and preference. This role is ideal for a highly detailed individual who thrives in multi-country payroll environments and who enjoys being a trusted subject matter expert. You’ll work closely with Finance, People & Culture, external providers, and auditors to ensure operational excellence and seamless employee experience. About the Role: As a fully qualified, journey-level Payroll Specialist, you will process biweekly payroll, maintain compliance with all federal, state, and provincial regulations, audit and reconcile pay records, and serve as a liaison to employees, internal teams, and third-party vendors. You will also coordinate payroll system upgrades, interpret pay policies, and support year-end processes, benefits administration, and audits. Key Responsibilities:

• Process biweekly payroll for salaried and hourly employees using ADP Workforce Now with accuracy and compliance. We currently have approximately 100 employees across both countries.
• Audit pay records, reconcile totals by department, location, and country; apply pay policies correctly (vacation, LOA, disability, government regulations).
• Prepare payroll journal entries, complete month-end and year-end reconciliations, and coordinate third-party payroll system upgrades.
• Serve as primary payroll contact for employees and vendors; resolve discrepancies and respond to audit requests.
• Ensure compliance with U.S. federal/state and Canadian federal/provincial regulations; administer 401(k) and RRSP contributions and benefits.
• Document payroll processes, train staff, and back up specialized payroll functions as needed.

Qualifications:

• 5+ years payroll experience with the U.S. and Canada.
• Expert in ADP Workforce Now.
• Strong knowledge of payroll regulations, benefits, reconciliations, and year-end processes.
• Analytical, problem-solving, and communication skills; able to advise senior partners on complex matters.
• Payroll certifications (PCP, CPM, FPC, CPP) or an accounting/finance background required.

Why you’ll love working at 3P: Join a global company where your ideas are heard, contributions are visible, and impact is real. Collaborate with passionate colleagues in a culture that values precision, accountability, and teamwork – and help support the people creating learning experiences for millions of students worldwide.