Part-Time Billing Specialist: 20 – 24 hours/week
About the position At LRS Architects, we believe thoughtful design starts with thoughtful people. We are seeking a detail-oriented and collaborative Billing Specialist, part-time to support our project teams through accurate billing, project record maintenance, and consultant invoice coordination. This role is ideal for someone who enjoys organization, accuracy, and communication, while working in a fast-paced professional environment with a variety of internal and external partners.
Responsibilities
- Prepare, review, and distribute client invoices
- Coordinate with Project Managers regarding billing updates and revisions
- Maintain accurate client, consultant, and project records
- Process consultant invoices and support pay-when-paid tracking
- Manage project lifecycle documentation from project start-up through close-out
- Maintain organized digital and paper billing files
- Support reporting and process improvements related to billing and project tracking
- Ensure project billing requirements, supporting documentation, and related correspondence are maintained in accordance with company standards
- Support firm accounting if applicable.
Requirements
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Strong written and verbal communication skills
- Professionalism, reliability, confidentiality, and conscientious work habits
- Ability to work independently with minimal supervision
- A collaborative and service-oriented mindset
- Comfort communicating with a variety of internal and external stakeholders
- Entry-level position; minimum of up to 3 years of billing and/or accounts payable experience
- Proficiency in Microsoft Office applications including Excel, Word, and Outlook
- Strong technical accuracy and problem-solving skills
- Basic editing and proofreading skills
- Understanding of project-based workflows and billing processes
Nice-to-haves
- Experience in a professional services environment such as architecture, engineering, or construction preferred
- Experience with project management software; Deltek Ajera preferred
Benefits
- Schedule flexibility: Work where you thrive - with a mix of hybrid and in-office work.
- Competitive compensation with annual reviews and advancement opportunities
- Comprehensive benefits, including medical, dental, vision, and FSA plans for employees working 30 hours/week
- 401(k) with employer match to support your financial future
- Generous paid time off and 7+ paid holidays annually, prorated for part-time employees
- Support for licensure, certification, and continuing education to help you grow
- Collaborative, inclusive culture that values mentorship, balance, and equity.