Office Manager
About Offshore Launch Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them. Why Join Offshore Launch? Impact the growth and success of small and medium-sized businesses. Work in a people-first, remote environment that values growth and ongoing development. Access comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration. Contribute to a culture that values partnership, service, and excellence. Your Role As an employee of Offshore Launch, you are being hired for a unique role within a target Client’s company. We value long-term partnerships, and seek to recruit talent that will serve an individual Client’s business for multiple years. You will work full-time with the Client company. However, the Agency provides ongoing support to ensure your continued success. As such, we create space for ongoing check-ins, feedback and development through: Membership in the Offshore Launch Slack workspace Bi-weekly All Team meetings Monthly reviews Your job is to help the Client succeed. Our job is to help you succeed. About the Client As a values-driven home services company built on a simple promise, we show up, do the job right, and leave every home better than we found it. We are actively seeking a motivated and detail-oriented Office Manager to join our Atlanta team. This role is crucial for ensuring the smooth operation of our services and supporting the team's growth.
Responsibilities
Answer inbound calls during business hours to schedule quotes and book jobs. Own outbound calls on unconverted leads, calling and texting leads that didn't book. Own daily scheduling and dispatch, ensuring that booked jobs are correctly staffed. Manage accounts receivable with automated and manual follow up. Complete onboarding paperwork, background checks, and system access for new hires before their first day on the job. Submit and approve all team timesheets by payroll cutoff with zero missed hours or late submissions. Track and renew all licenses, certificates of insurance, and compliance documents, initiating renewals at least 30 days before expiration. Serve as the communication hub between the owner, GM, technicians, and customers. Maintain accurate data entry across the CRM, job records, and financial documents.
Requirements
Proven experience in an office manager, coordinator, or admin role within a home services business. Strong written and verbal communication skills in English. Confident using CRM platforms and scheduling tools. High attention to detail in data entry, invoicing, and accounts receivable. Disciplined about following checklists and SOPs. Coachable and receptive to feedback. Compensation & Benefits (to be provided by Offshore Launch) Up to $1450, depending on experience 13th month pay Performance-based bonuses Comprehensive HMO policy, including dependents. Annual continuing education budget to support professional development Note The Client is not involved in compensation or benefits. As an employee of Offshore Launch, all compensation and benefits are to be provided by the Agency. Please note that we anticipate a response from candidates within 24 hours of our outreach. If we do not receive a reply within this timeframe, we will assume that you are no longer interested in pursuing this opportunity.