Marketing Operations Project Manager

🚀About AmpiFire AmpiFire is a software-powered content marketing and distribution platform built for serious growth-stage businesses. We help 7–8 figure brands build compounding organic authority, and we're not just a software company. We're a software-enabled agency that pairs cutting-edge tooling with hands-on strategic execution. We're a lean, high-output team. We don't do average. If you're looking for a place to coast, this isn't it. If you want a place where your work visibly moves the needle and the people around you push you to be better, keep reading. 🎯About You You’re naturally organized and love creating order from chaos. You’ve already been the person keeping complex workstreams moving and holding things together in a fast moving environment. You turn checklists and spreadsheets into clean systems, keep people aligned, and run projects without constant firefighting. When something breaks, you find the cause and drive the fix. Now you’re ready for the next step: leading a small team, owning delivery, and being the go-to person for keeping processes running smoothly and fixing them when they don’t. This role is primarily focused on running our Marketing Operations engine (80–85%), with a smaller Executive Operations lane (15–20%). 🤝With Us, You’ll Manage a team in the operations pod (5–6 people) responsible for promos, webinars, email campaigns, and internal training. Own promo timelines end to end, assign clear owners and deadlines, and keep creatives and builders delivering on schedule. Investigate and fix broken processes, events, and automations instead of escalating them. Maintain and refine systems and checklists that keep the team moving fast without chaos. Work closely with our Marketing Project Manager and senior creatives to keep operations clean and predictable. Drive team accountability by reviewing daily standups, following up on commitments, enforcing deadlines, and escalating patterns before they become problems. Drive leadership effectiveness through structured meeting facilitation, weekly business reporting, and rigorous accountability tracking, ensuring priorities are clear, commitments are followed through, and leadership teams stay aligned and on track. 📈Why This Role Will Accelerate Your Career 1. Operational Ownership You’ll be the person ensuring critical promos, webinars, and campaigns actually happen. Your work has a visible, direct impact on how smoothly the company runs. 2. Build Systems That Scale You'll build and enforce the systems that keep marketing shipping: promo playbooks, QA gates, accountability rhythms, and checklists that continue working as volume and complexity increase. 3. Modern Operations Stack You’ll work hands on with tools like AEvent, Zoom, HubSpot, Ongage, spreadsheets, and project platforms. You’ll sharpen system thinking, automation logic, and operational decision making. 4. Remote First, Stable Team We’ve been profitable since day one. You’ll work remotely, align with EST/PST hours, and join a team that values ownership, clarity, and long-term thinking. 5. Real Leadership Exposure You'll manage a team of 5–6 direct reports and report directly to the CEO/CMO, who provides strategic direction, with full visibility into how strategic decisions get made. This is people leadership with real stakes and critical coordination across teams and projects. 🛠️What You’ll Do as Our Marketing Project Manager 1. Own operational execution end-to-end Own timelines, task lists, and follow through for promos, webinars, email campaigns, and related workflows. Turn briefs into execution plans, keep documentation accurate, and prevent delivery misses. 2. Lead a pod Set priorities, review work, and hold the pod to deadlines and quality standards. Review daily standups, follow up on commitments, and address slippage directly instead of letting it slide. Run simple routines like weekly meetings, check-ins, 1:1s, and status updates so everyone knows what’s next. Ensure events are set up correctly in AEvent and Zoom, invites and reminders go out on schedule, and assets are shipped on time. Support live delivery during launches and coordinate recordings and follow-ups. QA the full attendee journey before every event. 3. Own training operations Ensure training sessions are set up and QA'd. Maintain schedules. Ensure sessions run as planned. 4. Investigate and resolve issues When events, automations, or processes fail, run the investigation. Gather facts, identify root causes, coordinate fixes, and document outcomes. 5. Build and maintain clean systems Build, maintain, and enforce SOPs, QA checklists, trackers, and internal documentation. Run post-promo retrospectives and turn findings into process improvements for the next cycle. 6. Track and report key metrics Maintain simple views of delivery status, event performance, and pod output. Flag risks early. 🏆What Success Looks Like Zero mystery misses on critical projects. Promos, webinars, and campaigns ship on time with minimal last-minute chaos. A reliable, improving team with clear priorities and consistent quality. Progress tracked, commitments enforced, no CEO chasing needed. Issues investigated properly with clear records and prevention steps. Systems and checklists that scale as volume increases. Leadership can see status, risks, and impact without chasing. 🔍What We’re Looking For Core Experience Strong coordination experience in operations, project coordination, or similar roles. Proven ability to deliver projects on time through structure, not heroics. Experience enforcing deadlines, addressing underperformance directly and escalating patterns with evidence. Technical Requirements Comfortable working with: Spreadsheets (Google Sheets or Excel). Project and task tools (ClickUp, Asana, Trello, or similar). Webinar and event tools (Zoom, AEvent, or equivalents). CRM and email platforms (HubSpot, Ongage, or similar). You think in systems and flows, dig into tools and data, and want to understand what’s really happening. Personality Comfortable giving and receiving direct, honest feedback. Willing to raise risks early and challenge timelines when needed. Strong finisher who closes loops. Detail-oriented and precise. Systems thinker who fixes root causes. Calm under pressure, especially during live events. Preferred Background Operations or coordination roles in online businesses, SaaS, agencies, or remote teams. Experience with launches, webinars, or campaigns. Comfortable working across time zones. 🚫What We Don’t Want Candidates seeking narrow admin work only. People who avoid conflict or raising risks. Those who escalate problems instead of fixing them. Candidates resistant to learning tools or digging into systems. 💰Compensation $2,500 - $4,000 USD per month, based on experience. Higher compensation possible for strong HubSpot, advanced event management, or executive support experience. Fully remote, full time contract role. Core working hours aligned with PST/EST. 📝Hiring Process: What to Expect We aim to be thorough but efficient. Total time commitment is under 5 hours, with decisions typically made within a few weeks. Application: Resume, questions, and a short intro video Assessment: A simple assignment Interviews: First interview with David Second interview with Matt Final interview with Chris, CEO Paid project-based assignment Job offer Interested?