Marketing Finance Specialist

Job Title: Marketing Finance Specialist

Job Description

The Marketing Finance Specialist plays a key role in supporting the Marketing organization by owning financial operations, budget management, and cross-functional coordination. This position serves as the primary liaison between Marketing, Finance, Procurement, Accounts Payable, and agency partners to ensure accurate and efficient management of purchase orders, invoices, budgets, and payment processes. The ideal candidate thrives in a fast-paced environment, takes full ownership of problem-solving, and continuously seeks opportunities to improve processes and enhance operational efficiency.

Responsibilities

Serve as the primary finance operations contact for the Marketing organization, including paid media, earned and owned channels, and the internal creative team. Own the end-to-end management of purchase orders for marketing programs, agencies, consultants, and vendors, including setup, maintenance, tracking, and annual PO creation. Manage invoice processing from receipt through payment, including validation, reconciliation, and follow-up to ensure timely and accurate financial transactions. Track budgets, accruals, commitments, and spend against approved marketing plans, providing clear visibility into budget performance, variances, and potential risks. Maintain accurate financial records and supporting documentation to ensure compliance and audit readiness. Manage financial operations for all paid media (national and retailer media), creative, and agency partners, including purchase order management, invoice reconciliation, and budget tracking. Review and reconcile media invoices against approved plans, contracts, and purchase orders to ensure billing accuracy and alignment with negotiated terms. Monitor agency spend, identify discrepancies, risks, or overages, and drive timely resolution with internal and external stakeholders. Support monthly and quarterly budget reconciliation, accrual management, and spend forecasting activities for marketing investments. Partner closely with Marketing, Finance, Procurement, Accounts Payable, and agency partners to ensure smooth and efficient financial operations. Lead the resolution of purchase order, invoice, payment, and vendor-related issues by coordinating across stakeholders and driving issues to completion. Participate in regular finance and budget review meetings, providing updates on spend, open issues, reconciliations, and process improvements. Serve as a trusted resource for financial processes, policies, and operational guidance for marketing teams and partners. Identify opportunities to streamline financial workflows, improve visibility, and reduce manual effort across finance operations. Lead root-cause analysis of recurring financial or operational issues and implement sustainable solutions. Develop reporting and tracking tools, as well as process documentation, to improve efficiency, compliance, and budget transparency. Recommend and implement scalable process improvements that support evolving business and marketing needs. Essential Skills 5+ years of experience in finance operations, accounting support, procurement operations, business operations, or a related field. Proven experience managing purchase orders, invoices, budget tracking, accruals, and financial reconciliations. Hands-on experience managing media invoices, agency billing, and spend reconciliation processes. Experience working directly with media, creative, digital, or marketing agencies. Strong understanding of marketing and media spend categories, including paid media, agency retainers, production, and consulting services. Demonstrated ability to identify financial discrepancies, solve problems, and drive resolution across multiple stakeholders. Strong analytical, organizational, and problem-solving skills with a high attention to detail. Advanced proficiency in Microsoft Excel, including working with complex spreadsheets, data analysis, and financial reporting or tracking tools. Experience in finance operations, accounting, budgeting, accruals, and financial reporting. Ability to work effectively with cross-functional departments such as Marketing, Accounts Payable, Finance, Operations, and Procurement. Ability to manage multiple priorities independently and perform effectively in a fast-paced environment. Additional Skills & Qualifications Experience supporting marketing organizations within consumer-packaged goods (CPG), retail, or related industries. Familiarity with SAP or similar procurement and financial systems. Experience with budget planning, forecasting, accrual management, and financial reporting. Familiarity with media buying processes, agency compensation models, and media reconciliations. Strong communication skills with the ability to explain financial concepts clearly to non-financial stakeholders. Comfort working with digital marketing, media, and creative teams on financial and operational topics.

Work Environment

This is a fully remote role, offering flexibility and the opportunity to work from any suitable location. The position is newly created, providing the chance to shape processes and influence how marketing finance operations are managed. The standard schedule is approximately 30 hours per week, with the potential for hours to increase over time based on business needs. You will collaborate regularly with distributed teams across Marketing, Finance, Procurement, Accounts Payable, and external agency partners, primarily using digital tools and financial systems such as Microsoft Excel and SAP or similar platforms. Job Type & LocationThis is a Contract position based out of Shelton, CT. Pay and BenefitsThe pay range for this position is $35.00 - $45.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace TypeThis is a fully remote position. Application DeadlineThis position is anticipated to close on Jul 9, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.