Legal Secretary
Mayer LLP is a law firm that prioritizes collaboration and innovation while serving a diverse range of clients. They are seeking a Legal Secretary to provide administrative support, manage case files, and assist attorneys in a dynamic legal environment.
Responsibilities
- Greet clients and visitors in a professional and friendly manner
- Answer phone calls, take messages, and direct calls to the appropriate person
- Coordinate and schedule depositions, hearings, and meetings
- Assist with document preparation
- Conduct legal research and gather relevant case information
- Organize and maintain case files in document management system (iManage)
- Coordinate and schedule meetings, conferences, and travel arrangements
- Maintain and organize client files and records
- Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner
- Open new files and running conflicts
- Updating docket sheet or information sheet on the file
- Perform general clerical duties such as filing, scanning, and data entry
- Provide administrative support to attorneys and staff as needed
Skills
- Excellent organizational skills and attention to detail
- Strong communication and interpersonal skills
- Proficient with Microsoft Office Suite and legal software (will train on our specific tools)
- Knowledge of e-filing in state and federal courts
- Knowledge of court rules and procedures
- Ability to maintain confidentiality and handle sensitive information
- Ability to work independently and as part of a team
- Previous experience working as a legal secretary on the litigation defense side is highly preferred
Benefits
- Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
- 10 company holidays + 4 early release days
- 16 PTO days
- Hybrid schedule (3 days/week in office, 2 days/week at home)
- 401k + firm match based on previous year revenue. In 2024 we matched up to 6%
- Discretionary year end bonus
- Employee referral bonus ($2000 - $4000)
Company Overview