Legal Assistant - Office Administrator
Job Description:
- Answer the phones
- Handle client intakes and consultations from start to finish
- Learn and work with Ohio’s unemployment compensation online systems as part of the intake process
- Process mail and scan to the appropriate files
- Prepare correspondence to be reviewed by the attorneys
- Assemble discovery materials and exhibits for court and depositions
- Maintain the attorneys’ and firm calendars and assist with calendar maintenance as needed
- Handle electronic filings to and from courts
- Get to know and build relationships with clients
- Maintain and manage client and matter files, mostly electronic but some paper
- Prepare engagement letters
- Assist with billing, including receiving and logging retainers
- Process credit card payments and deposit checks
- Assist with collecting past-due invoices
- Keep the office organized, comfortable, and functional by managing supplies and vendors Requirements:
- Preferably 3 years’ experience in an office environment, ideally a legal office
- Proficient in a Windows environment and online/Cloud-based file management
- Proficient in Word, Excel, PowerPoint, and Outlook
- Highly detail-oriented and good organizational skills
- Ability to multi-task, prioritize, and work independently
- Excellent written and verbal communication
- Excellent people skills
- Experience with Clio a plus, but not required
- Familiarity with employment law a plus, but not required
- Familiarity with the unemployment compensation system a plus, but not required Benefits:
- Paid holidays
- 401(k) with employer match after 1 year of employment