Leasing Administrator

Position Summary: Performs duties of portfolio database management and rent administration as directed by the Account Manager. ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Primary focus is portfolio database management and rent administration
• Implements initial processes and updates of new leases, renewals, amendments, and any other documentation impacting lease related obligations.
• Ensures accuracy and integrity of data and supporting documentation.
• Reviews each document to determine nature – lease, sublease, owned property, etc.
• Reviews critical data – parties’ names and addresses, along with dates, rents, options – as agreed upon in contracts between Scribcor and Scribcor clients
• Review monthly invoices received from landlords on client’s behalf and process appropriately

Additional Duties & Responsibilities:

• Review operating expense provisions real estate leases
• Receive, record and review expense reconciliation statements from landlords
• Review audit right language contained in the leases
• Verify calculation of base year expenses and any cap or stop identified in the lease terms
• Verify the calculation of pro rata share and gross-up calculations
• When applicable, apply sublease payments to accounts receivable and follow up on tenant delinquencies
• Forward to Account Manager for review
• Function efficiently in chosen lease administration software platform
• Maintain client confidence and protect operations by keeping all lease information confidential
• Interface with client team lease administrators, legal and finance team members as directed by Account Manager

Qualifications: List the minimum level of education and experience required to perform the work at the entry level of the job.

• Bachelor’s degree in related field OR equivalent combination of education and experience.
• 2+ years of commercial lease administration, property management, or property accounting experience
• Understanding and familiarity of commercial real estate leases, familiarity with operating and audit provisions in real estate leases

Knowledge and Skills: List specific knowledge and skills necessary to perform this job related to the Essential Duties and Responsibilities identified above.

• Excellent written, verbal and interpersonal communication skills.
• Strong organizational and analytical skills.
• Advanced experience with MS Excel, Lotus Notes, PowerPoint and or similar programs
• Must be able to effectively handle multiple projects simultaneously in a deadline driven environment.
• Ability to work independently and as part of a team and take on new tasks with high level of difficulty.
• Must be highly pro-active, motivated and diligent.

Physical Demands: List specific physical/cognitive requirements that an employee must meet in order to perform the job duties with or without a reasonable accommodation. Examples: lifting, standing for extended periods of time, hearing, carrying, moving, pulling/pushing, climbing etc. The physical demands described here are representative of those requirements employees must meet to perform the essential functions of this job with or without reasonable accommodations. While performing job functions the employee is regularly required to sit, stand, write, review and type reports, compile data, operate a pc, communicate, listen, and assess information. The employee may move about the office complex, may travel to other office locations and may lift, push, pull or move up to 25 pounds. Visual requirements include distant, close and color vision, and ability to adjust focus; ability to travel, as well as to balance and walk far distances, and to climb stairs as necessary. Work Environment: List working environment or conditions that describe those encountered in performing the job functions (inside /outside the office, travel, shipboard, noise level etc.) The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. The environment includes work inside the office or remote location. Travel up to 5% may be required. •