Institutional Review Board Coordinator (remote)

Job Description

Coordinates IRB meetings and review activities: provides preliminary review of IRB submissions; prepares relevant materials and necessary correspondence, including agendas and reports. Updates and maintains IRB database. This role serves as database operations manager for the Research Intelligence Institutional Review Board (IRB) electronic platforms. This individual will be required to have excellent organizational skills, attention to detail, and the ability to work collaboratively to ensure IRB reviews for consistency and efficiency. This individual will be trained in the core regulatory tenants that drive IRBs and will work towards learning the nuance of ethical reviews. Works with the IRB Associate project manager and IRB Analysts to maintain and update internal and external communication materials and webpages. Requirements also include assessments for document inconsistencies. Job Responsibility

• Coordinates meetings and review activities.
• Prepares technical materials and necessary correspondence, including agendas and reports.
• Maintains effective communications with IRB members; coordinates IRB review work-flow and assigns protocols to board members for review.
• Reviews project submissions for completeness and compliance with federal and local regulations; communicates with investigators and coordinators for any additional information or materials; prepares and enters information into database for new submissions.
• Updates and maintains records related to committee membership, maintains various tracking logs and files related to IRB activities.
• Oversees the archiving of terminated IRB files and responds to general information queries from investigators and study coordinators regarding IRB procedures.
• Ensure IRB files are organized and in compliance with local, state and federal requirements.
• Monitors/tracks progress reports and prepares correspondence to ensure timely compliance; communicates with investigators and coordinators for additional information or materials.
• Assists IRB managers with review of progress reports, prepares response to investigators and updates database.
• Assists IRB management, as necessary.
• Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Other Key Responsbilities:

• Communication Management:
• Assist with the maintenance of department shared inboxes.
• Escalate unresolved problems, frequently asked questions, and identified barriers to leadership.
• Maintain and update internal and external communication materials, including SharePoint content.
• Meeting Preparation and Follow-up:
• Maintain listing and portfolios.
• Maintain and assess IRB minutes for consistency and accuracy, consistent with policies and regulation.
• Office Management:
• Maintain detailed templates, guides, and resources aimed to assist researchers, IRB Members, and staff; ensuring documentation is up to date and accessible.
• Gather feedback from stakeholders to identify areas for improvement.
• Identify issues that arise within work processes and escalate to team leadership.
• Maintain organization of documents for audit and accreditation
• Customer Service:
• Deliver high-quality service
• Build and maintain positive relationships with stakeholders by demonstrating reliability, professionalism, and empathy.
• Other Administrative Support:
• Perform general administrative duties as needed.
• Assist in organizing events as needed

Job Qualification

• High School Diploma or equivalent required.
• 0-1 years of relevant experience, required.

Highly Preferred Skills:

• Exceptional organizational skills and attention to detail.
• Ability to maintain a high level of professionalism and confidentiality.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to adapt to a fast-paced environment and manage changing priorities.
• Excellent written communication skills
• Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity). Apply To this Job