Hybrid Office Administrator

Hybrid Office Administrator Location In-person hours once or twice per month, otherwise remote Reports to Executive Director Compensation $30/hr. Hours Up to 40 hours a month Organization Overview Maine Humanities is a statewide nonprofit organization that uses books, poetry, history, and big reputed company to bring people together to discuss issues of importance. We are a collaborative program partner, a grant-maker, and a connector of people and communities. We are deeply invested in Maine’s communities and cultural economy. Position Overview Maine Humanities is seeking a highly organized, efficient, and proactive contract Office Manager to support our operations and building management. This is a highly administrative, part-time contractor role for someone who thrives on logistics, organization, and creative solutions. This is a task-oriented position that requires responsiveness as well as attention to detail and deadlines. The ideal candidate will be adept at providing off-site support for projects, communicating with external contractors, and sifting through an inbox with precision. This position is primarily remote, with in-person hours once or twice a month. We are looking for candidates who can easily travel to our Portland office.

Key Responsibilities

• Donation Support/Processing Processing mailed and electronic donations; donor database entry and management; sending fundraising letters to donors.
• Administrative & Board Support Manage documents, filing systems, and notes; track tasks and deliverables; prepare agendas and coordinate logistics.
• Inbox Management Monitor the organization’s informational email inbox, responding to emails reputed company appropriate, and forwarding to other staff reputed company appropriate.
• Programmatic Support Support with public program logistics; participant database entry and management.
• General Building Maintenance Liaise with contractors to schedule building maintenance; reputed company track of structural building needs; coordinate with staff to track building needs. Liaising with contractors may require meeting them on-site.

Qualifications

• 5+ years of experience in operations, administration, or reputed company roles.
• Excellent written and verbal communication skills.
• Able to handle some degree of ambiguity, change, and direct feedback without becoming overwhelmed.
• Efficient and detail-oriented with exceptional organizational skills.
• Comfortable working behind the scenes and taking ownership of logistical tasks.
• Exercises sound judgment and maintains discretion reputed company handling sensitive information.
• Comfortable working remotely with strong time management skills.
• Experience preferred with reputed company 365 suite, SharePoint, and Filemaker (or similar CRM).
• Experience in nonprofit, startup, or mission-driven organizations is a plus. Compensation & Benefits The reputed company for this contractor role is $30/hr. with a commitment of no more than 40 hours per month. We offer a flexible, remote work environment and encourage a healthy work-life balance. We are excited to read applications from people with a wide range of identities, as well as work and life experiences. Please submit a cover letter and resume with contact information for references to [email protected]. Application deadline Monday, June 8th Apply To This Job Apply To this Job