Human Resources Administrative Coordinator job at Addison Group in Herndon, VA
HR Administrative Coordinator Herndon, VA Type: Contract Category: Human Resources Reference ID: 10071030 Industry: Nonprofit / Higher Education Services Location: Herndon, VA Assignment Type: Contract | 6 Months Pay: $21.16 - $26.44 / Hour Work Schedule: Monday-Friday | 8:00 AM - 5:00 PM ET (1-hour unpaid lunch) Benefits: This position is eligible for medical, dental, vision, and 401(k). Job Description: The HR Coordinator will provide administrative and operational support to the Human Resources team with a primary focus on interview coordination, scheduling, onboarding support, and HR administration. This role is ideal for someone highly organized, proactive, detail-oriented, and interested in growing a career within Human Resources. Key Responsibilities:
- Coordinate and schedule interviews across multiple calendars and stakeholders
- Serve as a point of contact for candidates, hiring managers, and internal teams throughout the interview process
- Assist with onboarding documentation, offer preparation, and new hire coordination
- Maintain accurate records, electronic files, and HR documentation
- Support HR systems administration and data entry tasks
- Assist with posting open positions and maintaining recruiting compliance records
- Partner with Executive Assistants and hiring teams to ensure timely scheduling and communication
- Monitor shared HR inboxes and respond to inquiries professionally and promptly
- Support Learning & Development administrative tasks and internal HR initiatives
- Utilize Microsoft Teams, Outlook, ATS systems, and related software to support daily operations
Qualifications:
- 1+ year of administrative support or HR coordination experience
- Strong calendar management and interview scheduling experience required
- Experience working in a fast-paced, deadline-driven environment
- Proficiency with Microsoft Office Suite, particularly Outlook and Teams
- Experience with ATS platforms, DocuSign, Adobe Acrobat, SharePoint, or related systems preferred
- Strong organizational skills with exceptional attention to detail
- Excellent verbal and written communication skills
- Bachelor’s degree preferred; equivalent experience will also be considered
- Prior remote work experience strongly preferred
Additional Details:
- Remote-first environment with occasional onsite requirements in Herndon, VA
- Candidates must reside within commuting distance of Northern Virginia/DMV area
- Standard schedule is 40 hours per week
- Overtime eligible, though not anticipated regularly
- Position is supporting increased recruiting activity and hiring volume
- Interview process includes a one-way video interview followed by a virtual team interview
Perks:
- Opportunity to gain hands-on HR and recruiting experience
- Collaborative and fast-paced team environment
- Exposure to high-volume talent acquisition operations
- Strong opportunity to grow HR coordination and operational skills
- Remote flexibility with occasional in-office collaboration