HR Coordinator, I-9 Specialist – Bilingual

Job Description:

• Complete and validate Section 2 of Form I 9 for all new hires in accordance with DHS and USCIS requirements
• Review identity and work authorization documents for accuracy and acceptability
• Ensure Section 2 is completed within required timelines
• Apply consistent standards across all brands and locations
• Maintain compliant documentation practiced and retention standards
• Create and manage E-Verify cases for all new hires
• Ensure timely case submission following I-9 completion
• Monitor case statuses and follow required resolution steps
• Maintain proper E-Verify documentation and audit trail
• Manage Tentative Non-Confirmation (TNC) cases end-to-end
• Notify employees promptly and in accordance with E-Verify requirements.
• Provide required notices and explain employee rights and next steps
• Track employee action deadlines and agency responses.
• Maintain documentation of all communication and resolutions
• Conduct remote I-9 verifications using approved DHS/USCIS methods.
• Coordinate authorized representatives or approved alternative verification processes
• Ensure compliance with current federal rules governing remote verification
• Maintain documentation validating remote verification eligibility and completion
• Perform regular internal audits of I-9 records for accuracy, completeness, proper signatures, and dates
• Partner with HR leadership on audit findings, remediation, and risk mitigation
• Assist with new hire onboarding tasks such as scheduling, documentation collection, system setup, and orientation support.
• Deliver a consistent and positive onboarding experience by guiding new hires through required steps and responding to inquiries.
• Collaborate with HR team members to ensure seamless, well-coordinated onboarding workflows across the organization.
• Maintain employee records in HRIS and ensure data accuracy for new hire entries.
• Provide administrative support for HR projects, process improvements, and compliance initiatives.
• Maintain confidential employee information with discretion and adherence to data privacy requirements.
• Support process documentation, standard operating procedures, and training materials related to onboarding and employment verification.

Requirements:

• 1–2 years of HR, onboarding, compliance, or administrative experience.
• Must be bilingual in English/Spanish
• Strong understanding of Form I 9 requirements, Section 2 completion, and E Verify processes.
• Experience in handling remote verifications and TNC case management.
• High attention to detail with strong organization and follow-through.
• Ability to communicate clearly and professionally with employees at all levels.
• Proficiency with Microsoft Office and HRIS systems. ADP Preferred.
• Experience working in a multi-state environment.
• Knowledge of DHS or USCIS compliance updates.
• Experience in a high-volume onboarding or shared services HR environment.

Benefits:

• Health
• Vision
• Dental
• Life
• 401k
• Vacation