Healthcare Manager Assistant

GAV is seeking a highly organized and dependable remote Healthcare Manager Assistant to support administrative and operational projects across multiple states. This role is ideal for someone who enjoys structured, detail-oriented work and is interested in learning about the operational side of a growing healthcare organization. The position will support business setup, licensing coordination, insurance administration, outreach support, and day-to-day operational organization. Training, guidance, and internal processes will be provided.

Responsibilities

Business & Administrative Support File EIN applications and state registrations using internal processes and checklists Assist with applications for business and healthcare licenses Maintain licensing trackers, renewal requirements, and organizational records Obtain and organize contact information for new LLCs and entities Coordinate virtual office and mail forwarding setup Assist with professional liability insurance applications and required documentation Insurance & Operational Coordination Communicate with insurance companies to obtain updated provider manuals, fee schedules, and policy information Enter insurance payors and fee schedules into spreadsheets and internal systems Maintain organized operational records, trackers, and project documentation Assist with administrative and operational projects across multiple states Outreach & Research Support Research physicians, psychologists, daycares, and community referral sources Build and maintain referral contact lists and outreach databases Send introductory outreach emails to providers and organizations Coordinate event materials, marketing items, and supply orders Assist with gathering information for outreach and operational initiatives Support multiple ongoing projects in a fast-paced remote environment

Qualifications

Strong organizational and communication skills High attention to detail and accuracy Ability to manage multiple tasks and follow established processes Comfortable learning new systems, portals, and software Strong follow-through and time management skills Experience in administrative, healthcare, insurance, credentialing, or project coordination roles preferred Remote work experience preferred

What We Offer

Fully remote position Opportunity for long-term growth within a growing healthcare organization Supportive and collaborative work environment Exposure to healthcare operations, licensing, insurance, and outreach processes Full-time hourly position starting around $24/hour based on experience Insurance benefits and paid time off